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Executive Assistant To CEO
Super Scholar
posted 4d ago
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Flexible timing
Key skills for the job
Job Description
Overview
The Executive Assistant to the CEO plays a crucial role in ensuring that the CEOs time and focus are optimized for maximum productivity. This position not only requires a high level of professionalism and discretion but also demands a proactive approach to tackling daily tasks and long-term projects. The Executive Assistant serves as a gatekeeper, coordinating communications, managing schedules, and facilitating key meetings. By taking the lead in managing various administrative duties, the Executive Assistant enables the CEO to concentrate on strategic initiatives essential for the organization s growth and success. Furthermore, strong organizational skills and the ability to multitask are vital in maintaining overall workflow. The individual will represent the CEO in specific situations, thus necessitating a high degree of emotional intelligence and adaptability. The Executive Assistant will continuously enhance the office atmosphere, build collaborative working relationships, and contribute to a positive organizational culture.
Key Responsibilities
- Manage CEO s calendar, scheduling appointments, and meetings efficiently.
- Act as the primary point of contact between the CEO and internal/external stakeholders.
- Prepare agendas, notes, and minutes for meetings held by the CEO.
- Conduct research and compile reports to assist CEO in decision-making.
- Coordinate travel arrangements, including logistics and itineraries.
- Draft and edit correspondence, presentations, and other documents.
- Manage confidential information with utmost discretion.
- Assist in project management and follow-up on action items.
- Prepare expense reports and manage budgets as assigned.
- Organize company events and CEO-related engagements.
- Handle special projects as directed by the CEO.
- Maintain an organized filing system and ensure compliance with procedures.
- Monitor deadlines and deliverables for team projects.
- Assist with strategic planning and executive reporting.
- Oversee office supplies and coordinate with vendors as necessary.
- Foster a positive office environment and support team collaboration.
Required Qualifications
- Bachelor s degree in Business Administration or relevant field.
- Minimum of 5 years of experience as an Executive Assistant, preferably to senior executives.
- Proven experience managing high-profile projects and priorities.
- Exceptional verbal and written communication skills.
- Adept at using Microsoft Office Suite and other productivity tools.
- Strong understanding of office management procedures.
- Ability to work under pressure and meet tight deadlines.
- High level of professionalism and interpersonal skills.
- Experience in data analysis and report generation.
- Familiarity with database management and project management tools.
- Ability to maintain confidentiality of sensitive information.
- Strong organizational skills, with exceptional attention to detail.
- Flexibility to adapt to changing priorities and demands.
- Problem-solving skills with a proactive approach to tasks.
- Strong emotional intelligence and ability to build relationships.
- Willingness to work overtime as needed to support the CEOs initiatives.
Employment Type: Full Time, Permanent
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Flexible timing
Monday to Saturday
No travel
Day Shift
Super Scholar Benefits
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