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47 Super Scholar Jobs

Executive Assistant To CEO

1-4 years

Chandigarh

1 vacancy

Executive Assistant To CEO

Super Scholar

posted 10d ago

Job Description

Overview
The Executive Assistant to the CEO plays a critical role in ensuring the smooth operation of the executive office within the organization. This position involves providing high-level administrative support, managing the CEOs schedule, and serving as a liaison between the executive team and other departments. The Executive Assistant must be able to anticipate the needs of the CEO, manage confidential information, and prioritize multiple demands. This role not only requires strong organizational abilities but also excellent communication skills, as the Executive Assistant will be tasked with managing relationships with key stakeholders, both internally and externally. Being the right hand to the CEO, the Executive Assistant is essential for enhancing productivity and efficiency within the organization. The successful candidate will be a self-starter who excels at multitasking and is comfortable working in a fast-paced, dynamic environment.
Key Responsibilities
  • Manage and prioritize the CEOs calendar and schedule meetings.
  • Coordinate travel arrangements, including flight bookings, accommodations, and itineraries.
  • Prepare and organize materials for meetings, ensuring the CEO has all necessary documents.
  • Act as a point of contact for internal and external stakeholders.
  • Draft correspondence, reports, and presentations for the CEO.
  • Handle confidential information with discretion and professionalism.
  • Conduct research and compile data to support decision-making.
  • Manage and organize special projects as directed by the CEO.
  • Assist in the development of presentations and reports for board meetings.
  • Maintain an efficient filing system for documents and correspondence.
  • Screen phone calls and direct inquiries to the appropriate personnel.
  • Prepare expense reports and manage budget tracking for the executive office.
  • Provide administrative support to other executives when required.
  • Coordinate events and company functions as needed.
  • Stay updated on organizational policies and procedures.
Required Qualifications
  • Bachelor s degree in Business Administration or a related field.
  • Minimum of 5 years of experience as an Executive Assistant or similar role.
  • Proven experience in managing executive-level tasks and sensitive information.
  • Excellent verbal and written communication skills.
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Exceptional organizational skills with the ability to multitask effectively.
  • Demonstrated problem-solving skills with a proactive approach.
  • Experience managing complex schedules and competing priorities.
  • Ability to maintain professionalism in high-pressure environments.
  • Strong interpersonal skills and the ability to build relationships.
  • Proficient in using office equipment and technology.
  • Knowledge of office management principles and procedures.
  • Ability to work independently with minimal supervision.
  • A positive personality and a strong work ethic.
  • Familiarity with project management tools is a plus.

Employment Type: Full Time, Permanent

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