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42 Super Scholar Jobs

Executive Assistant To CEO

1-5 years

Mumbai

1 vacancy

Executive Assistant To CEO

Super Scholar

posted 20d ago

Job Description

Overview
The Executive Assistant to the CEO plays a crucial role in ensuring the smooth and efficient functioning of the executive office. This position is instrumental in providing high-level administrative support and assistance to the CEO, facilitating effective communication across all levels of the organization. The Executive Assistant is responsible for managing schedules, prioritizing tasks, and handling confidential information with discretion. This role requires a proactive individual who can anticipate the needs of the CEO, manage competing demands, and maintain a high level of professionalism. As a key liaison between the CEO and other stakeholders, the Executive Assistant helps in driving initiatives and ensuring organizational goals are met. The successful candidate will demonstrate exceptional organizational skills, excellent communication abilities, and a commitment to supporting the CEO in fulfilling their strategic objectives. This pivotal role is ideal for someone who thrives in a fast-paced environment and is capable of juggling multiple responsibilities simultaneously while maintaining attention to detail.
Key Responsibilities
  • Manage the CEOs calendar, arranging appointments and meetings with tact and precision.
  • Coordinate travel arrangements, including flights, accommodations, and transportation.
  • Prepare and organize meetings, including drafting agendas and taking minutes.
  • Communicate on behalf of the CEO with internal and external stakeholders.
  • Handle confidential information with the utmost discretion.
  • Maintain and organize electronic and paper files, ensuring easy access to important documents.
  • Draft correspondence, reports, and presentations as directed by the CEO.
  • Monitor emails and respond on behalf of the CEO when appropriate.
  • Assist in project management, tracking timelines and deliverables to ensure successful outcomes.
  • Conduct research and compile data to support executive decision-making.
  • Prepare invoices, expense reports, and budget information for approval.
  • Support the execution of strategy by coordinating initiatives across departments.
  • Act as a point of contact for incoming inquiries to the executive office.
  • Facilitate a smooth flow of information within the executive team.
  • Assist in preparing for board meetings and shareholder communications.
Required Qualifications
  • Bachelors degree in business administration or a related field.
  • Proven experience as an Executive Assistant or in a similar administrative role.
  • Strong familiarity with office management technologies and software.
  • Excellent written and verbal communication skills.
  • Exceptional organizational and multitasking abilities.
  • A minimum of 5 years of experience supporting C-level executives.
  • Demonstrated ability to handle sensitive and confidential information.
  • Experience in project management and maintaining schedules effectively.
  • Strong problem-solving skills and ability to think critically.
  • Ability to work independently and prioritize tasks effectively.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong interpersonal skills with a customer-oriented approach.
  • Flexibility and adaptability to changing priorities and demands.
  • Professional demeanor and strong work ethic.
  • Keen attention to detail and accuracy in all work.

Employment Type: Full Time, Permanent

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