Facility Management (Vizag)

Job Summary:

We are seeking an experienced and skilled Executive to support the Facility Management

team in managing the day-to-day operations of our facilities. The successful candidate will

assist in ensuring that all facilities are well-maintained, safe, and compliant with regulatory

requirements. The Assistant Manager will work closely with the Facility Manager and other

stakeholders to develop and implement facility management strategies, manage budgets,

and oversee maintenance and repair activities.

Key Responsibilities:

1. Facility Operations:

• Assist in managing the day-to-day operations of facilities, including

housekeeping, cafeteria operations, maintenance, repairs, and renovations.

• Coordinate with internal stakeholders, such as employees, contractors, and

vendors, to ensure seamless facility operations.

• Develop and implement procedures to ensure compliance with regulatory

requirements, such as safety protocols, fire safety, and accessibility

standards.

• Seat allotments to the business team and monthly analysis on the space

management

2. Budgeting and Cost Control:

• Assist in developing and managing facility budgets, including capital

expenditures and operating expenses.

• Analyze financial reports and identify areas for cost savings and efficiency

improvements.

• Develop and implement cost-saving initiatives to reduce facility expenses.

3. Maintenance and Repairs:

• Oversee maintenance and repair activities, including scheduling,

coordination, and quality control.

• Develop and implement preventive maintenance programs to minimize

downtime and extend equipment life.

• Ensure that all maintenance and repair activities are completed in a timely

and cost-effective manner.

4. Contract Management:

• Assist in managing contracts with vendors, contractors, and service providers.
• Develop and implement contract management procedures to ensure

compliance with contractual terms and conditions.

5. Safety and Security:

• Develop and implement safety and security protocols to ensure a safe

working environment for employees and visitors.

• Conduct regular safety inspections and audits to identify potential hazards

and implement corrective actions.

• Ensure compliance with safety and security regulations, such as ISO 14001,

ISO 9001 and local building codes.

6. Communication and Collaboration:

• Develop and maintain relationships with internal stakeholders, including

employees, management, and other departments.

• Communicate facility-related information, such as maintenance schedules,

outages, and emergencies, to stakeholders.

• Collaborate with other departments, such as IT, HR, and Operations, to

ensure alignment and coordination of facility-related activities.

7. Special Projects:

• Assist in managing special projects, such as facility renovations, expansions,

or relocations.

• Develop and implement project plans, including timelines, budgets, and

resource allocation.

• Coordinate with stakeholders, including employees, contractors, and vendors,

to ensure successful project delivery.

Requirements:

1. Education:

• Bachelor's degree in Facilities Management, Business Administration, or a

related field.

2. Experience:

• Minimum 3-5 years of experience in facility management, maintenance, or a

related field.

• Experience in managing budgets, contracts, and personnel.

3. Certifications:

• Certified Facility Manager courses or Certified Maintenance Manager courses

will be an added advantage

4. Skills:

• Strong communication, organizational, and problem-solving skills.
• Ability to work in a fast-paced environment and prioritize multiple tasks and

projects.

• Proficient in MS Office, including Excel, Word, and PowerPoint.
• Familiarity with facility management software