Facility Executive

Position Overview:

We are seeking a dedicated and organized Facility Management Executive with 2-3 years of experience in managing office spaces. The role involves overseeing daily operations related to office area management, canteen services, and reception operations to ensure a smooth and efficient work environment.

Key Responsibilities:

Office Space Management:

• Monitor and maintain the office area to ensure cleanliness, functionality, and organization.
• Manage seating arrangements, space allocation, and desk assignments.
• Coordinate with vendors for repair and maintenance tasks, including furniture, electrical, and plumbing needs.

Canteen Operations:

• Oversee the smooth functioning of canteen services, ensuring food quality, hygiene, and timely service.
• Manage vendor contracts and address feedback related to canteen services.
• Conduct regular inspections to maintain compliance with health and safety standards.

Reception Management:

• Ensure reception areas are welcoming, well-maintained, and efficiently managed.
• Supervise reception staff, if applicable, to handle visitor management, call handling, and mail distribution.
• Coordinate with security teams for visitor access and badge issuance.

Vendor and Service Provider Coordination:

• Liaise with external vendors for housekeeping, pest control, catering, and other services.
• Negotiate service agreements, monitor contract renewals, and ensure vendor performance meets expectations.

Health, Safety, and Compliance:

• Ensure the office environment complies with local health, safety, and fire safety regulations.
• Conduct periodic safety drills and inspections in collaboration with the safety team.

Inventory and Supplies Management:

• Maintain stock of office supplies, canteen essentials, and reception materials.
• Track procurement, usage, and replenishment cycles to avoid shortages.

Budget and Cost Management:

• Assist in managing budgets related to facility operations.
• Identify cost-saving opportunities without compromising service quality.

Employee Engagement and Support:

• Address and resolve employee concerns related to office facilities, canteen, and reception services.
• Gather and implement feedback to enhance service quality and employee satisfaction.

Qualifications:

• Bachelor's degree in Business Administration, Facility Management, or a related field.
• 2-3 years of experience in facility management, office administration, or a similar role.

Note- This role will be on third party payroll.