Assistant Property Manager

Job Title : Assistant Property Manager

Job Duties

Below are the duties/ tasks which comes under the prospect of Assistant Property Manager:

• Invoice Tracking and Coding
• Monthly Variance Reporting
• Vendor Invoices, Follow-Ups & Payment Inquiries
• Vendor Permits & Dispatch
• Vendor Insurance Management
• Respond/ Make Conference Room and Amenity Reservations (Property Calendar & Reservations)
• Assist in Customer Move-In / Move-Out (Onboard / Offboard Customer)
• Assist in Make-Ready Cases
• Work Order Management
• Inspection Scheduling
• Equipment Inventory
• Customer Renewals Emails
• Any Ad-Hoc Requests from Property Manager
• Customer Updates & Letters
• Vendor Agreements and New Vendor Setup
• Property Inspections
• Service Request Response / Routing
• Profile New Warranty
• Profile New Permit
• Generate Work Orders
• Audit open Work Orders & Service Requests
• Schedule / Review Preventative Maintenance
• Review Service Contracts against Delivery & Invoices
• Spot-Check Invoices vs Work Orders and Contracts
• Follow-Up on Collections
• Investigate Recurring or Large Variances
• Search Alternative Vendors / Check Prices
• Review Service Utilization
• Review Work Orders for Pricing Opportunities
• Spot-Check Work Orders
• Spot-Check Online Inventory
• Review Property Inspections for Opportunities & Trends
• Reconcile Reserved Spaces with Current Customer List
• Generating & Reviewing DINK Reports
• Janitorial Spread Sheet Update
• Update Building Directory
• Sending Email To Vendors For Bid Collection
• Mailbox Assignment
• Cases Created Report
• Customer Alerts Email
• 3-day Notice to pay rent
• Work with the Property Manager on all aspects of Property Management

Qualifications:

• Bachelors or master’s degree in operations, Accounting, Finance, or related field
• Minimum 1-2 years of relevant, hands-on experience

Location : Vadodara (WFO)

Timings : 2-11PM