Executive Assistant

Job Description Executive Assistant to Managing Director (On-site)

Employment Type – Full-time, Permanent (Travel Required)

Department – MD’s Office

No of positions: 2

Role Overview:

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our Managing Director. The ideal candidate will excel at multitasking, possess excellent communication skills, and demonstrate the ability to handle confidential information with the utmost discretion and professionalism. Key responsibilities include managing schedules, coordinating travel arrangements, and preparing daily reports to monitor ongoing operations.

Key Responsibilities:

• Manage the Managing Director’s calendar, including scheduling meetings, appointments, and conferences, ensuring optimal time management and prioritization.
• Maintain strict confidentiality of sensitive information and exercise discretion in all interactions and communications.
• Act as the primary point of contact between the MD and internal/external stakeholders, including senior leadership, clients, and partners.
• Prepare and organize documents, presentations, and reports for meetings, ensuring accuracy and professionalism.
• Handle correspondence, including emails, phone calls, and other communications, on behalf of the MD.
• Coordinate complex travel arrangements, anticipate and resolve any travel-related issues or changes promptly.
• Organize and schedule meetings, board meetings, taking minutes, and following up on action items.
• Collaborate with other departments to ensure alignment and support for the MD’s objectives.
• Act as ‘follow-up Manager’ across the Board and Senior Leadership Team to ensure that a wide range of agreed actions are being executed

Key Skills:

• Proven experience as an Executive Assistant or in a similar role, preferably supporting C-level executives.
• Have a positive attitude and the ability to remain calm under pressure.
• Strong written and verbal communication skills, with a professional and polished attitude.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.

Qualification:

Industry Type – FMCG

Qualification: Bachelor’s or Master’s degree or equivalent.

Experience: 3+ years of experience as an Executive Assistant or in a similar role supporting top-level management.

Preferably : Male candidates.

Company Overview:

Bell Brand Rice – Kakinada, Andhra Pradesh, India

We are a leading exporter of premium-quality Bell Brand rice, renowned for its exceptional taste, texture and quality. With a strong commitment to expanding our presence in both national and international markets, we are seeking enthusiastic and skilled professionals to join our team and drive our growth in the region.