Executive Assistant To CED

The roles Key Objective is:
To effectively plan and execute Structural Repair Work at sites according to defined SOPs, manage client communication, and ensure timely handover, delivering quality within budget.
Lead and motivate teams to achieve targets.

Key Duties / Responsibilities:
Strategic:
Forecast, anticipate, and convey material requirements quarterly in advance, sending the same to the Purchase Department 10 days before the start of the quarter.
Ensure quick and logical decision-making for the smooth and timely completion of projects.

Implementation:
Prepare material and labor budgets upon receipt of BOQ and work order, and secure necessary approvals.
Create detailed activity-wise bar charts, track progress weekly, report status, and take corrective measures as needed.
Standardize labor rates and engage labor contractors at approved rates.
Identify and get approval for extra items and deviations/excess- savings, focusing on profitable items to increase their quantity.
Identify loss-making items and obtain approval for extra or

Substituted items.
Review tender clauses, discuss with management, and implement them on-site.
Revise material and labor budgets as required, but no later than the middle of the project, with management approval.
Ensure on-site quality through strict quality control measures.
For repairing projects, ensure company investment does not exceed 25% of the work order amount, recovering the full amount by the third R.A. bill.
Managerial
Receive daily reports from Project In-Charge colleagues and send MIS reports to management.
Approve vendor bills by thoroughly checking the GRN/weekly material report for at least 25% of the amount.
Check and pass labor contractor bills., including on-site test checks for 25% of the bill value.
Direct Project In-Charge to cComplete projects on time.
Ensure monthly billing of all projects on or before the 15th and secure payments as per tender clauses.
Ensure material testing and obtain satisfactory test reports as per tender clauses or QAM.
Coordinate with the Purchase Department to ensure timely material receipt.
Liaise with the Accounts Department, clients, and consultants.
Send monthly MIS reports on budget, site progress, and reconciliation of material and labor, preferably R.A. bill-wise.
Verify the Fixed Asset Report from Project In-Charge and ensure
maintenance of assets, ensuring they are in working condition.

Other Task:
Attend daily conference calls.and various in house & Client & Consultants meeting.
Handle multitasking duties as needed.

Attitudinal Skills:
Passion
Responsible
Decisive and deal-oriented
Winning attitude with a ,Never Say Die; spirit
Problem-solving skills
Proactive.