Poject Manager

JOB DESCRIPTION PROJECT MANAGER

Job Summary

The purpose of this position is to lead individual, multi-disciplined project solutions for clients, with direct accountability for project delivery.

Characteristics of responsible projects:
Complexity: Medium
Risk: Medium
Duration: Midterm (weeks to months)
Value: Typically $2 Million US

Essential duties and Responsibilities

• Manages all facets of project management (budget, schedule, procurement, quality & risk) for individual projects including project sales support, planning, design, construction, handover and closeout.
• Demonstrates capability to read, understand and apply standard to moderately complex documents affecting projects, including but not limited to: agreements/contracts, leases, work letters, project charters, surveys and drawings.
• Interfaces directly with clients to define project requirements. Prepares scope of work, project delivery resource requirements, cost estimate & budget, work plan schedule & milestones, quality control, and risk identification.
• Establish and maintain a usable and well-communicated schedule for all phases of a project
• Identifies project delivery resources from pre-qualified lists or through individual project qualification process; conducts standard request for proposals; completes bid analysis; recommends resources to clients.
• Leads project delivery resources/team providing project guidance and direction to achieve project goals.
• Implements communication plan for meetings and written reports/meeting minutes to keep client and project resources informed. Facilitates project meetings.
• Implements project documentation governance aligned with company and Client requirements. Ensure project data integrity and documentation is accurate, timely and coordinated.
• Ensure adherence to project management processes/workflows developed.
• Ensure project meets internal and client expectations with respect to quality,
• Tracks progress of each project against goals, objectives, approved budgets, approved timelines. Reports status and variances. Creates action plans to meet objectives, budget and schedule.
• Identify, track, manage and mitigate risk on specific client engagements. Escalate these issues when necessary to ensure minimal impact to quality, budget, and timeline.
• Implements change management routines to assess change requests, make recommendations, secure client approvals, and issue change orders. Assesses change requests to determine impacts to scope, budget, schedule, quality and risk.
• Demonstrates ability to identify project risks, develop risk mitigation and contingency plans, and implement action plans to reduce or eliminate project risks.
• Accurately forecasts revenue, profitability, margins and proactively manages costs at a project level.
• Assures project legal documents are completed and signed.
• Follows up with clients, when necessary, regarding unpaid invoices.
• Continually seeks opportunities to increase customer satisfaction and deepen client relationships.
• Builds a knowledge base of each clients business, organization and objectives.
• Develops lasting relationships with client personnel that foster client ties.
• Communicates effectively with clients to identify needs and evaluate alternative business solutions.
• Other duties as assigned.

Supervisory Responsibilities

• No formal supervisory responsibilities in this position. Provides informal assistance such as technical guidance, and/or training to coworkers. May lead project teams and/or plan and supervise assignments of lower-level employees.

Education and Experience

• Bachelor's degree (BA/BS/BEng/BArch) required from College or University in a technical area of study.
• Minimum six to eight years of related experience and/or training with at least two years focused on principal contracting model of delivery.
• Demonstrated ability to establish and maintain effective relationships and partnerships with key stakeholders.
• Demonstrated experience in leading and managing low to medium complexity projects
• Excellent organizational skills with demonstrated ability to execute projects on time and on budget.
• Strong interpersonal, communication, facilitation and presentation skills.
• Strong analytical and problem solving skills.
• Ability to work independently and with minimal supervision.
• Demonstrated ability to work in a small team setting.
• Ability to communicate effectively and fluently.

Certificates and/or Licenses

• LEED AP preferred
• PMP preferred (US and/or Canada)

Communication Skills

• Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information.

Financial Knowledge

• Requires advanced knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and commissions. Conducts advanced financial analysis.
• Understands basic revenue models, margin, fee forecast and cost-to-completion projections
• Understand pricing model and billing procedures.

Reasoning Ability

• Ability to comprehend, analyze, and interpret complex documents. Ability to solve problems involving several options in situations. Requires advanced analytical and quantitative skills

Other skills and Abilities

• Intermediate skills with Microsoft Office Suite. Ability to read and understand architectural drawings. Knowledge in MS Project, leases, contracts, and construction practices
  
• Intermediate skills with Microsoft Office Suite.

Scope of Responsibility

• Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.