Executive Assistant To Managing Director

Job Summary:

We are seeking a highly organized and proactive Executive Assistant (EA) to the Managing Director (MD) to provide comprehensive administrative and strategic support. The ideal candidate will act as the right hand to the MD, managing schedules, coordinating meetings, handling communications, and assisting in decision-making processes.

Key Responsibilities:

1. Administrative & Operational Support

• Manage the MDs calendar, appointments, and travel arrangements.
• Organize and coordinate internal and external meetings, including agenda preparation and follow-ups.
• Maintain confidential records, reports, and correspondence.
• Handle emails, phone calls, and inquiries on behalf of the MD.

2. Strategic & Business Support

• Assist in business planning, research, and report preparation.
• Track key projects and deadlines, ensuring smooth execution of business strategies.
• Liaise with department heads, vendors, and external stakeholders.

3. Communication & Relationship Management

• Act as the main point of contact between the MD and internal/external stakeholders.
• Draft reports, presentations, and other executive-level documents.
• Ensure professional and timely communication across all levels of the organization.

4. Decision Support & Problem-Solving

• Analyze business reports, financial data, and market trends to provide insights.
• Identify issues and propose solutions to enhance operational efficiency.

5. Event & Travel Management

• Plan and coordinate company events, board meetings, and conferences.
• Manage all travel-related logistics for the MD and VIP guests.

Key Requirements:

1. Qualifications & Experience

• Bachelor’s/Master’s degree in Business Administration, Management, or a related field.
• 5-6 years of experience as an Executive Assistant, preferably in a corporate environment.

2. Skills & Competencies

• Strong Organizational Skills: Ability to manage multiple priorities efficiently.
• Excellent Communication: Proficiency in English (written & verbal).
• Tech Savvy: Proficient in MS Office (Excel, Word, PowerPoint, Outlook), CRM, and ERP tools.
• Confidentiality & Discretion: Ability to handle sensitive information professionally.
• Problem-Solving & Decision-Making: Ability to anticipate issues and take proactive actions.
• Time Management: Ability to meet tight deadlines in a fast-paced environment.