Vitraya - Project Manager/Executive Assistant (4-6 yrs)

Job Title: Project Manager and Executive Assistant to Partner

Position Summary:

This role is perfect for young professionals aiming to develop a career in general management. It offers a comprehensive understanding of various business aspects, including team collaboration, process implementation, strategic planning, project execution, commercial acumen, product knowledge, and effective communication.

- This position provides hands-on exposure to multiple areas, essential for advancing to higher roles in general management, becoming a management consultant, business coach, or starting your own enterprise.

- The candidate will work closely with senior leadership to help achieve their goals and responsibilities.

What We Offer:

- A collaborative work environment with opportunities to learn from experienced coaches, business owners and mentors.

- Competitive salary and benefits.

- Opportunities for career progression into consulting or business coaching.

Key Responsibilities:

- Take detailed notes during meetings and present summaries, minutes, and action points.

- Coordinate with various clients on projects to ensure meeting project objectives.

- Organize sessions and meetings.

- Conduct research on clients and industries to create business reports.

- Follow up with participants in different sessions and track their progress.

- Create templates and formats for sessions.

- Develop and update Standard Operating Procedures (SOPs) for different programs.

- Act as a facilitator in various programs to ensure smooth delivery with coaches.

- Create content for the coach for social media and other channels.

- Track the progress of different projects, ensuring timelines are met both internally and at the client's end.

- Develop case studies for program participants and organizations involved in long-term projects.

- Analyze participant feedback and continuously improve program effectiveness.

- Track coach engagement with current and previous participants, enabling further relationship building.

- Continuously update delivery processes, SOPs, and formats in different programs and sessions while working closely with the coach.

- Keep the coach and mentor informed about each participant's mood, progress, and challenges, along with proposed solutions.

Requirements:

Aptitudes:

- Process-oriented mindset.

- Strong communication skills with all stakeholders.

- Ability to plan and set personal goals.

- Proficiency in tools like MS Teams, MS Office, Google Workspace, etc.

- Timely reporting and coordination with seniors and teams.

- Ability to identify and escalate participant challenges promptly.

- Strong research and problem-solving skills.

- Analytical and summarization skills.

Attitudes:

- Unbiased and non-judgmental.

- Ability to maintain confidentiality.

- Proactive and collaborative team player.

- Understanding of professional boundaries.

- Diligent and disciplined.

- Quick learner and adaptable.

- Not seeking the spotlight.

- Possesses a giver's attitude.

Willingness:

- Commitment to following processes.

- Dedication to investing the required time.

- Willingness to implement learning in personal and professional life.

- Openness to feedback and continuous learning.

- Willingness to stretch oneself to deliver and learn.

- The candidate preferably to have worked for a period of 4-6 years in similar organisations/ profiles as mentioned below:

1. Management Consulting Firms: strategic advisory function to businesses and should have worked closely with senior leadership, manage projects, and conduct in-depth research.

2. Corporate Strategy Departments: Strategy departments that focus on long-term planning, process improvement, and project execution.

3. Startups: Should have gained hands-on experience in various business functions, from strategic planning to execution, and often involves close collaboration with founders and senior leaders.

4. Business Coaching and Training Organizations: Focus on developing business skills create content, facilitate sessions trac,k progress and build relationships.