Executive Assistant

Executive Assistant

At Skala Media, we thrive when our people thrive. We are currently looking for an
executive assistant to be a supportive force who empowers our senior leadership. The
ideal candidate will be a proactive problem solver with exceptional communication skills
and meticulous attention for details. This person should have experience working in an
office environment, performing administrative duties, and providing support to managers.
Given the dynamic nature of the executive landscape, we rely on executive assistants to
be flexible and consistent while maintaining the confidentiality of high-level systems and
operations.

Objectives of this role
1.Support the CEO primarily and provide additional support to executive team
members, as directed, to ensure that company goals and objectives are
accomplished and that operations run efficiently
2. Maintain and refine internal processes that support high-ranking executives
companywide, and coordinate internal and external resources to expedite
workflows
3. Manage communication with employees by liaising with internal and external
executives on various projects and tasks
4. Plan and orchestrate work to ensure that senior executives priorities are met,
organizational goals are achieved, and best practices are upheld
Responsibilities
5. Manage professional and personal scheduling for Founder, including agendas,
mail, email, phone calls, client management, and other company logistics
6. Coordinate complex scheduling and calendar management, as well as content and
flow of information to senior executives
7.Manage senior executives travel logistics and activities, including
accommodations, transportation, and meals
8. Provide administrative and office support, such as typing, dictation, spreadsheet
creation, faxing, and maintenance of filing system and contacts database
9 Maintain professionalism and strict confidentiality with all materials
10.Organize team communications and plan events, both internal and off-site .

Required skills and qualifications
1.Two or more years of experience in an administrative role reporting directly to
upper management
2. Excellent written and verbal communication skills
3. Strong time-management skills and an ability to organize and coordinate multiple
concurrent projects
4. Proficiency with office productivity tools like Excel or Google Sheets etc and an
aptitude for learning new software and systems
5.Flexible team player, willing to adapt to changes and unafraid of challenges
6. Ability to maintain confidentiality of information related to the company and its
employees
7. Proficiency in typing emails, messages, and other communications quickly and
accurately is essential.