Office Coordinator

Role & responsibilities

Administrative Support:

• Handle daily office tasks such as answering phones, managing correspondence, and handling mail.
• Organize office supplies, order inventory, and ensure the office is well-maintained.
• Ensure excellent communication with clients and follow up on service or product-related concerns.

Data Management:

• Maintain records, databases, and files (physical and digital).
• Ensure data accuracy and confidentiality.
• Help track tenders timelines, deadlines, and deliverables.
• Update client or project information as needed and prepare reports when required.

Project Assistance:

• Assist in organizing and coordinating office or service-related projects.
• Ensure that teams or service providers stay on track and meet their objectives.
• Participate in Tenders and able to Create L1 link over the GEM portal.

Client/Customer Interaction:

• Serve as the first point of contact for clients or customers seeking assistance.
• Provide customer service by addressing inquiries, concerns, or issues.
• Ensure excellent communication with clients and follow up on service or product-related concerns.

Office Coordination:

• Ensure smooth functioning of the office environment, including managing office equipment and technology.
• Coordinate between different departments to ensure workflow continuity.
• Maintain office appearance, ensuring that all areas are clean, organized, and safe.