Deputy Manager - Accounts Payable

Position Responsibilities Ensure controls/compliance around Payment processing areas Accounts Payable - Invoice processing Liasion with outsourced Invoice processing team to ensure accurate vendor invoice processing in accordance with company policy. This requires end to end management of ~ 13 NFTE and along with their daily activities. Ensure processing of invoices without lapse of any internal finance controls. Monthly count of ~4000 invoices to be processed without impacting daily/monthly internal controls in place. Responsible to provide regular MIS to various stake holders of invoice processing shop. 7 MIS Daily to different stakeholders on various process stages along with timelines. Ensure accuracy of assigned AP Shop reconciliations with no aged open times. Highlight any aged/unreconciled items to management on timely basis and work towards resolutions of the same. Assist in Invoice processing related audits. Invoice processing shop gets audited by internal auditors, statutory and regulatory auditors as well as risk and compliance functions internally on monthly/quarterly/yearly basis as case may be. Act as a liaison for the finance department in order to solve accounts payable disputes. Ensure timely resolutions of invoice processing related queries raised by different departments. ~300+ monthly queries on invoices to be resolved after coordinating with various stakeholders to ensure accurate and timely invoice processing. Act as a liaison between tax team and invoice processing shop to ensure accurate processing of invoices from tax perspective. Ensure accurate archival & retrieval of processed invoices. Ensure sample audit of Invoice processing on monthly basis. Responsible for end to end preparation and processing of vendors payments & ensure payments gets transferred with no miss via payment processing portal. Employee reimbursement - Employee claim processing Has primary responsibility to ensure accurate and timely processing of employee Travel and Entertainment expenses by outsourced team in accordance with company policy. Liaison with concur IT team to ensure policy mapping on concur tool. Reconciliation of Accounting extract file on twice in a week basis & ensure accurate accounting of SAE in GL. Responsible to liaison with concur team for funding related to out of pocket claims. Twice in a week funding to concur bank accounts after validation of accounting extracts. Ensure sample audit of claim processing shop on monthly basis. Co-ordination with concur team for clarification & resolution. Assist employees in raising PTA as well as Travel claims on concur and be a first level of escalation point to resolve queries if any raised by employees Review daily cash reconciliation & related liability/recoverable reconciliations & ensure closure of open items within prescribed timelines. Other Payment processing Responsible for preparing payments related to legal compliance. Ensuring timelines and related compliance for assigned payment processing area. Vendor management activities starting from PO raising till payment processing/reconciliation for concur , O source & other payment processing shop related vendors. Responsible to ensure no miss on defined payment controls related to assigned areas. Liaison with ERP and related IT teams for automation of manual payments/manual accounting. Coordinate with various department for closure of aged open reconciliation items. Review daily cash reconciliation related to assigned areas & ensure closure of open items within prescribed timelines. Manual payment processing to corporate cards team for corporate card claims on monthly basis after review. Ensuring no tax related compliance issues in assigned payment processing area. Correspond with different functions/sourcing & respond to their queries related to payment processing. Correspond & liaison with bank & Authorized signatories related to payment processing requirements/queries. Keeping after payment records like UTR number etc. & ensure to records on daily basis. Ensure that proper information is maintained for historical purposes. Assist and follow up functions for advances given to vendor for settlements & ensure timely closure of related open items. Ensuring providing necessary reports & information to the various SPOC for Reporting & Reconciliations. Audit, Closing & Reporting, Reconciliations Assist in statutory audits, internal & other audits for assigned areas. Closure of Internal audit, compliance audit & related queries related to AP, CONCUR and related areas. Measures of Success(Define the Outcomes expected of the role) Timely payment processing and no payment esclations. No miss in compliance of management policies related to payment processing. Zero unreconicled accounts and no aged open items. Timely closure of monthly/quarterly activities. Timely closure of audits with clean Audit reports for assigned areas. Skills Sets Required Graduate/PGDBM (Finance)/Post Graduate with 5-7 Years of experience in accounts payable & employee expense reimbursemnet areas in large B2C company or Multinational Companies preferably an NBFC/Bank, Experience of Oracle ERP Modules. High process orientation with intense desire to ensure no process lapses/gaps. Good planning skills to balance and prioritize work. Skills to ensure cohesive collaboration across organization. Skills to manage & control team of outsourced employees to get management driven outcomes. Ability to take responsibility for driving and achievement of challenging results. Ability to ensure self improvement through learning and experience. Proactive to avoid any surprises either by eliminating the same in time or reporting/ escalating the same to all the concerned stakeholders. Self-starter, keen learner, team worker, innovative and problem-solver. Must have Qualification Graduate/ PGDBM (Finance)/Post Graduate Total Experience 5 to 7 Years Relevant Experience in a field 5 to 7 Years experience in accounts payable & empoyloyee claim reimbursement field of large B2C company or Multinational Companies preferably an NBFC/Bank (Pl specify field and years) Preferred Industry(If any) Non Banking Finance