Publication Operations Manager

Support Global Publication Planning Team (PPT): Support MedComms PM & Scientific Communications colleagues in planning and scheduling PPT meetings; attend the send the PPT meeting invites/emails
Publication plan updates: Support MedComms PM to update publication plans for GMA and country pubs in Datavision in a timely manner based on PPT meeting discussions and decisions
Track, manage, and archive author invitations and authorship agreement (AA): Confirm and request AA, and liaise with NVS (Novartis) Legal and Compliance team
Review and verify the accuracy of publication records in Datavision: Ensure that the data is up to date and complete. Support transfer of value (ToV) reporting
Support Global final review (GFR) list management for Datavision and Clear: Route publications for GFR via Datavision, including publications managed by external vendors. As a validator, route country/regional publications for GFR through Clear portal
Works closely with the MedComms PM: For overall updates, reporting and status of publications

• Support MedComms PM & Scientific Communications colleagues for PPT meetings - plan, schedule, attend, and coordinate (send the ppt meeting invites/emails)
• Support MedComms PM to update publication plans for GMA and country pubs in Datavision in a timely manner based on PPT meeting discussions and decisions
• Support in executing and archiving the relevant publication plan activities in the designated publication tool (e.g., Datavision)
• Track, manage, and archive author invitations and AA - confirm and request AA, and liaise with GBS Legal and Compliance team
• Manage GFR lists for Datavision and Clear.
• Route publications for GFR via Datavision or Clear (including those managed by external vendors)
• Collaborate closely with the MedComms PM to ensure the publications data is accurate and complete in Datavision/Clear
• Support Transfer of Value (ToV) reporting
• Support the MedComms PM with required engagement as part of the development of the tactical plans
• Manage regular status calls with the allocated MKS team (and where agreed, external vendors) to track status, as per the alignment with the Scientific Communications colleagues

• Colleague satisfaction and advocacy (measured using by regular MKS feedback channels) - results are compared to best-in-class benchmarks
• Specific feedback from colleagues: global teams as well as regions and countries, on the effectiveness of the solutions, specifically the fit of the publication plan management support to the needs of the brand/TA team
• 100% compliance with legal regulations, industry codes and internal compliance standards
• Level of service adoption - Measured by the number of exceptional activities being conducted outside of the publication plan management and MKS delivery framework
• Delivery of solutions in line with defined KPI targets to measure service quality and timeliness - agreed with colleagues and embedded in SoW

• At least 5 years experience working as a project, operations, or account executive/manager in Medical Communications, either within an agency or in a similar role in the pharmaceutical industry
• Experience working with publication management tools (e.g., Datavision, iEnvision)
• Ideally has experience in publications and knowledge of GPP or other compliance requirements for publications
• Experience working in global teams

• Stakeholder management
• Sound scientific acumen
• Project management
• Global perspective
• Action oriented
• Optimizes work processes
• Collaboration
• Interpersonal savvy
• Networking
• Effective communication
• Manage complexity
• Drive engagement
• Organizational savvy
• Solution oriented

• Fluent English (oral and written)
• Desirable: a second major European language

Clinical Research, Clinical Trials, Detail-Oriented, Medical Writing, Safety