Executive Assistant To Managing Director

• Support to Managing Director (MD):
• Provide administrative support to the MD, assisting with day-to-day tasks, calendar management, and scheduling meetings.
• Manage the MDs schedule, coordinate meetings, and ensure the MD is well-prepared for meetings and engagements.
• Business Plan Execution & Follow-up:
• Drive business plan execution by coordinating with functional heads and ensuring the completion of action items identified in meetings.
• Monitor and follow up on action items from Minutes of Meetings (MOMs), ensuring timelines are met and issues are resolved.
• Strategic Planning & Data Analysis:
• Support the MD and functional heads with data analysis and reporting to guide strategic planning and decision-making.
• Prepare presentations, reports, and analysis to support business development and operational objectives.
• Project Coordination & Management:
• Coordinate cross-functional teams and track progress on key projects, ensuring that milestones are achieved.
• Prepare project timelines, deliverables, and status reports for MD review.
• Communication & Liaison:
• Act as a point of contact for internal and external stakeholders, managing communication and ensuring that the MDs directives are followed up on.
• Organize and coordinate travel, expenses, and other logistics for the MD.
• Confidentiality & Documentation:
• Maintain confidentiality and handle sensitive information with the utmost discretion.
• Organize and maintain filing systems, ensuring documents are easily accessible and up-to-date.

Preferred candidate profile

• Experience:
• 10 to 15 years of experience as an Executive Assistant, particularly working closely with a Managing Director or senior leadership team.
• Experience in driving business plan execution and managing complex calendars and action items.
• Skills:
• Strong data analysis, organizational, and project management skills.
• Highly proficient in Microsoft Office (Excel, PowerPoint, Word) and project management tools.
• Excellent communication skills, both written and verbal.
• Strong attention to detail, with the ability to handle multiple tasks simultaneously.
• Education:
• Postgraduate degree in Business Management from Institutions like LIBA, Greatlakes, IIM etc.
• Prior experience in a corporate office setup, supporting senior leaders and managing key projects.
• Personal Attributes:
• Highly organized, proactive, and able to work independently.
• Strong problem-solving skills and the ability to think strategically.
• Discreet, professional, and able to manage confidential information with integrity.