Regional Project Manager

About the role

We are looking for a Project Manager to manage the day-to-day activities of various teams in the region to ensure projects are completed on time and within budget. Project Manager responsibilities include planning project management activities, analyzing financial information to keep projects on track,​ monitoring the facility management works and collaborating with different departments to ensure all leaders understand where a project is in the development process. Additionally, securing support for the other departments when there is a process implementation in a region. ​Ultimately, he will work with leaders across various departments​ of a region​ to help streamline projects to ensure we reach our goals and keep projects on track for timely completion.

Responsibilities

• Monitoring the team in the region and ensuring that they fulfil the day-to-day tasks.
• Providing solution to the project related issues in the region that hampers the business.
• Ensuring assets & consumables availability as per monthly projections.
• Oversee the development of the project and ensure that team members are carrying out their tasks efficiently.
• Monitoring the health/operation availability of the assets to ensure the smooth warehouse operation.
• Submission of Health Check report on Daily Basis to the DC team.
• Maintenance of critical equipment as per the PPM Schedule and if any asset under breakdown, need to get it repaired on priority as per SLA (Repair & Maintenance of all the operational machines held at DC & 5k stores as per 52 weekly plan)
• Attending all types of breakdowns of machine occurred on daily basis by local project team & by vendor if required and analysing the RCA for better performance and operation of the machine.
• Procurement of required spares for repair & maintenance of machines (also ensuring the critical spares availability as part of proactive action.)
• Maintaining the service reports and log sheet of repair & maintenance work.
• Ensure procurement of assets & consumables as per the CP required to do business in the region.
• Procurement of new asset as per HO recommendation or DC Team requirement.
• Ensuring timely PO release from us to vendor with right qty, rate and vendor.
• Ensuring on-time delivery of the assets/Consumables by following up with the vendor partners.
• Processing the invoices for GRN and for Payments for the received qty of assets/consumables as per the process flow.
• Co-ordinating with HO team and Vendor for payment related issues (Ledger re-conciliation, payment advise etc)
• Ensure Proper Security adherence, Discipline of Security Personnel.
• Arranging security personal for the designated area.
• Security Attendance Verification & Bills Processing.
• Ensure Proper Cleanliness of the premises.
• Maintain Attendance & Discipline in Housekeeping Team.
• Tackle all Housekeeping related issues.
• Based on the area, finalising the pest control vendor by taking quotes and going for the best vendor.
• Processing the MYMCS call for approval from HO and releasing the PO to the vendor.
• Co-ordinating with pest control vendor during the services to ensure the best service.
• Processing the monthly invoice of the pest control vendor for payment process.
• Support providing towards all types of NF activities such as vendor alignment and site related works.
• Processing of bills

a. Rent Bill

b. Electricity Bill

c. Water Bill (Municipal Water and Drinking Water)

d. Stationary Bill

e. Tea & Coffee

f. Catering Bill

g. Housekeeping Bill

h. Security Bill

i. HK materials bill

j. Solar Bill

k. Diesel Bills

l. Accommodation bill

• Transportation, Infra Maintenance, arranging accommodation for visiting employees etc.
• Handling space arrangement, utilities, Tea, Water for Employees.
• Processing non-PO payment in respect of DC, 5k & CC locations
• Ensuring necessary renewal of warehouse related rental agreement.
• Ensuring the documents of gov regulatory (like, PCB, CEIG, Fire NOC etc)
• Maintaining the licenses (Building Structure stability, MHE/ Stacker/ Reach Truck Stability, Rack Stability, ETP, STP, stamping certificates [for weighing scales and barcode scales], Drinking water, Garbage disposal etc)
• Managing all types of agreements with some service provider vendors such as food, security & HK.
• Preparation of PMR report of the region and sharing it to HO team.
• Preparing required presentation for the CPO review meeting and presenting the same
• Controlling the scrap sales (Carton, Waste/ Kachara, Wooden & Mix plastic) for DC & 5k locations
• Finding the scrap vendor for the assets which are written off under damage.
• Sending mail to HO team to get the scrap invoice and after the receipt of invoice, getting money from vendor and sharing the deposit details with HO team for confirmation.
• Sharing the book stock of movable and Fixed asset details to SCM team every month on time.
• Monitoring the Audits done by SCM team on that day and providing any support if necessary.
• Analyzing the movable asset & fixed asset audit shared by SCM team and correcting the book stock by initiating the MYMCS calls.
• Manage all Petty Cash expenses.
• Sharing petty cash statements to HO Team on Monthly basis.
• Handling of Fuel buddy account for purchase of fuel for DG at DC locations.
• Fire & safety training. Creating Awareness about the safety.
• LOTO process to be follow during any Electrical works.
• Machine operation training with the the help of OEM.
• System oriented training.
• Supporting HSE team for helping them to arrange awareness training for the OPS team.
• Concluding the AMC/CAMC in respect of critical machineries at Dark stores.
• Finalising the required rental assets based on the requirement raised by OPS team (Like rental printer, rental BOPT etc)
• Follow up with vendors regarding AMC/CAMC maintenance routines carried out on equipments.
• Providing support towards monthly R&R, major events to be held in premises.
• Arrangement of games in the regional level based on the request from HR.
• Arrangement on National Festivals, Holy, Diwali, Independence Day, Republic Day etc
• Preparation and arrangement in case of any VIP visit
• Arrangement for Paramount Achievement and Rockstar event.
• Handling incident & accident occurred in DC & 5k locations and forwarding of report to HO.
• Monitoring Power /water consumption on daily basis in the Dc locations.
• Monsoon or disaster preparation (In terms of project OPS support and business support.
• Providing of the safety devices and health checkup instruments.
• Innovative works based on the location level requirement.
• Ensuring the layout planogram as per approved layout shared by HO.
• Carrying out needed modification at existing DC/stores as per business requirement recommendation shared by SCM.
• Evaluate projects to ensure they are meeting company standards, adhere to budgets, and meet deadlines.

a. Document the project's creation, development and execution as well as the project's scope, budget and justification.

Candidate requirements

• Proven work experience as a Project Management Officer or similar role in the field of Grocery Business with the experience of 5-10 years.
• B.E/B. Tech or M. Tech or equivalent is required (Technical Graduate).
• Proficiency in Microsoft Office and project management software is an added advantage.
• Strong leadership skills.
• Good writing and verbal communication skills.
• Strong attention to details and technicalities.
• Excellent organizational and technical abilities.
• Good interpersonal and multi-tasking skills.
• Relevant training and/or certifications as a Project Management Officer.