Senior Specialist Vendor Maintenance

Perform system of record (Oracle, Zycus, etc.) entry & troubleshooting for new vendor set up, changes to existing vendor information, vendor deactivations, payment holds and assure vendor file documentation within Oracle and/or SharePoint with a high level of accuracy avoiding errors and redundancies.

Work with Accounts Payable, Sourcing, vendors, and end users to collect required information and approvals. Examples include, but are not limited to: Vendor Maintenance forms, tax and banking information, vendor contact information, updated business information, certificates, and vendor change notices resulting from legal entity merges, changes, etc.

Apply knowledge of legal compliance rules and regulations, IRS, and government website for 1099/TIN matching and other fraud protection measures as vital to protect Regeneron from fraudulent payments and maintaining the integrity of Regeneron s Vendor Master Database.

Perform annual vendor database clean up. Partner with Treasury for regular bank record cleanups to assure alignment between systems.

Ensure vendors and sites are accurately set up for specific tax liability, enter and maintain banking information and work with compliance to assign outstanding identifier numbers to HCP related vendors.

Partner with A/P to supervise and help evaluate vendor payment methods, and PO vs non-PO requirements.

Use interpersonal skills to exchange information and call out procurement-related issues; self-starter; takes direction from others but also works well independently and anticipates the needs of procurement staff to provide detailed support.

Reviews data entered in ERP systems to ensure that required fields are complete and accurate regarding purchase order-related data; identifies, communicates, and corrects errors. Interfaces and performs Vendor Maintenance functional responsibilities and activities directly within the ERP(Oracle) system as needed.

Creates and maintains regular reports and niche documentation; researches and provides information in response to requests from leadership.

Acts as a leader/change agent analyzing roles, responsibilities, ways of working, tools, etc. to identify improvements and optimization opportunities.

Conducts special projects related to Vendor Maintenance as assigned.

Provides coaching and guidance on job performance and career development to direct reports and provides leadership example for the organization.

Coaches proficiency on procurement technical skills among global procurement team.

5+ years of related experience within Vendor Maintenance, Procurement, AP, Accounting, or similar financial administrative role.

Performs job duties under minimal direction.

Basic digital literacy particularly Microsoft Office (Word, Excel, PowerPoint, Outlook);

Experience using supplier data collection portal; Zycus supplier preferred.

Familiarity and experience working in an ERP system(Oracle, SAP, etc) Oracle is preferred.

Experience in using analytical skills to tackle problems.

Detail orientation and an ability to follow procedures and structured workflow system guides.

Basic knowledge of the procure to pay process and procedures and where/ how the VM role plays a part.

Must have analytical and problem solving skills and must pay close attention to detail while maintaining a high level of accuracy.

Communicates with suppliers and internal customers optimally engaging face to face as much as possible.

Well-developed skills in communicating concepts and interacting with other team members.

Implements procurement-related projects and tasks based on specific instructions and with limited discretion.

Able to articulate to others internally and externally the importance of the risk mitigation measures in place and not compromise quality for speed.