Administrative Assistant

Position/Role Overview:

As an Administrative Assistant to the C-suite stakeholders/ leaderships at Raintree Family Office you have to provide high-level administrative support and ensure the smooth operation of the executive office. This role requires a high level of professionalism, discretion, and organizational skills to manage confidential information, coordinate executive communications, and facilitate efficient workflow.

Key Responsibilities:

Executive Support:

• Manage the calendar of the assigned c-suite stakeholders and leader, including scheduling meetings, appointments, and travel arrangements.
• Screen and prioritize incoming communications, including emails, phone calls, and correspondence, and respond or redirect as appropriate.
• Do any research work as directed by the C-suite stakeholders/ leaderships.

Office Management:

• Maintain the office of the assigned c-suite stakeholders/ leadership team in an organized and efficient manner, including managing filing systems, credit card statements, invoices.
• Manage travel arrangements for the C-suite stakeholders/ leaderships and organization as and when required.
• Serve as the primary point of contact for internal and external stakeholders seeking to connect with the C-suite stakeholders/ leadership.
• Coordinate with other members of the executive team and department heads to ensure alignment and effective communication.
• Regular coordination with the Finance and Accounts team for signatures, approvals etc.

Confidentiality and Discretion:

• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Maintain confidentiality regarding the C-suite stakeholders/ leaderships personal and professional affairs, as well as sensitive company matters.
• Assist the C-suite stakeholders/ leaderships with any additional duties as assigned.

Job Specifications:

• 8 Years+ of relevant experience
• Tech Savy