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Executive Assistant
Quantum Infotrainers & Consultants
posted 4mon ago
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Job Description
We are looking for an experienced Executive Assistant to provide high-level administrative support to the Director who can help in working with multiple tasks.
Responsibilities:
- Work directly with the Chairman & Provide high-level administrative support and
assistance.
- Maintain the Chairman s calendar, including scheduling meetings, appointments,
speaking engagements, and travel (may include domestic and international)
arrangements. Exercise discretion in committing time and evaluating needs.
- Serve as a liaison between the Chairman and public. This includes receiving and screening
the Chairman s mails and visitors, answering a variety of questions with tact and
diplomacy, taking messages, and directing calls appropriately for resolution.
- Determine priority of matters of attention for the Chairman, redirect matters to staff to
handle, or handle matters personally, as appropriate.
- Maintain confidential and sensitive information.
- Manage calendars and set up meetings & Follow up with vendors.
- Format information for internal and external communication memos, emails,
presentations, reports,
- Schedule meetings on behalf of Chairman, taking notes and recording minutes.
- Performs office tasks including maintaining records, ordering supplies, and performing
basic bookkeeping.
- Other additional and/or alternative duties as assigned from time to time, including
supporting other departments as needed.
Skills:
- Excellent written and verbal communication skills.
- Extensive knowledge of internet, MS Office, Email
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to pay attention to detail.
- Ability to multitask.
Experience
- 4 Years to 6 Years
Qualification:
- Bachelor s degree in Business Administration or related field preferred.
Employment Type: Full Time, Permanent
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Monday to Saturday
Day Shift
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