Pilot Industries - Purchase Head (20-25 yrs)

Vendor Development

- Analyze RML and other requirements as per the business plan and build strong network of quality and cost effective vendors and suppliers in domestic market

- Continuous search of alternate sources to reduce monopoly of existing suppliers and better pricing

- Define materials specification, process of making, quality standards and price for vendors and suppliers

- Costing of new materials and better negotiation with vendors and suppliers

- Work closely with SBU Heads and production team on new vendors development and prototyping of new products

Materials Planning & Timely Delivery

- Work with SBU Heads and production teams and do periodic materials planning and ensure there is no loss of production and man-day's due to unavailability of RML and other materials supply

- Define purchase SOPs for smooth functioning of purchase process

- Strong follow up and networking with suppliers to provide continuous supply of RML and other raw materials without fail

- Work with Quality team and ensure periodic quality inspection at the time of entry at gate and suppliers premises

- Make supplier performance report based on quality (Dross in RML), cost, and on time delivery

- Ensure all purchase order have been raised timely and punched in system.

- Coordinate with accounts for timely payments and work as bridge between suppliers and other department of organization

Inventory management

- Work closely with productions, store and sales team to keep control on inventory and reduce inventory days

- Define min and max level of all items, to ensure all stores have enough stock

- Continuous discussion with suppliers to make sure suppliers have enough stock/capacity to meet our (Pilot's) regular demand (special focus on RML and Master Metal)

- Ensure that the production capacity is fully utilized and there is no production loss due to unavailability of raw material

Cost Optimization

- Responsible for profitability of the company by procuring RML and other material from domestic market at the price agreed in the business plan or lower

- Responsible for ensuring cost reduction over last year purchases of the same items in areas wherever possible and agreed with the ED Sir, purchase head and finance department at the starting of the year

- Do research and map entire country for various vendors for RML and other material procurement with cost benefit analysis

Payment Management

- Responsible for finalization of payment terms and conditions

- Responsible for ensuring proper documents are sent to accounts department for timely payment of vendors (Invoice, Good Receipt, weight slips from vendor and weight slip from our end, Lab report from vendor and our Lab report, purchase order and Excel sheet containing all the details)

- Ensure proper deduction are made before final payment in case of any quality (Dross) and/or quantity issues

Adherence of SLA and MIS

- Adhere strictly to the internal customer Service Level Agreements

- Ensure all the team members are following SLA (generating and closing requests) religiously

- Prepare and submit monthly MIS in a format as agreed and finalized with the management

Quality

- Monitoring the quality of product and services supplied

- Along with Quality team need to do periodic Audit of Suppliers process and procedure, ensure all the audit non compliances are rectified and RML and other raw material is supplied as defined standards

- Prepare performance chart for every supplier based on quality (Dross in RML), claim settlement and timely delivery and share it with Management.

- Ensure product quality is within the acceptable limit as mutually agreed at the time of deal or agreement

People Management

- Build harmonious and conducive working environment with zero tolerance for any unethical, indiscipline or unrest in Team

- Motivate, monitor and manage team in a high Growth environment

- Ensure everybody has defined KRAs and KPIs to provide better role clarity and performance measures

- Close monitoring of team performance and pro actively design to enhance their productivity through Training & development

- Instilling company values & behaviors as demonstrated habits in the organization