Analytical Healthcare Office Administrator

We are seeking an organized and detail-oriented Analytical Healthcare Office Administrator with experience in the medical field and a strong focus on US client communication. The ideal candidate should possess a solid understanding of medical terminology, be proficient in handling administrative tasks within a healthcare environment, and have exceptional computer and communication skills. The role involves managing data entry, organizing and maintaining physician files, and supporting office administration, all while ensuring excellent coordination in a dynamic work environment.

Key Responsibilities:

• Data Entry & System Management:
• Assist with ongoing data entry within Radiology systems.
• Ensure data accuracy, organization, and compliance with relevant healthcare standards.
• Physician File Management:
• Organize and maintain US physician files, including their licenses, CVs, and other credentialing documents.
• Regularly update and track documentation for credentialing purposes.
• Communication with US Healthcare Personnel:
• Communicate effectively via phone, email, and SMS with US healthcare personnel, including physicians, office staff, and administrators.
• Maintain professional communication at all times, ensuring clarity and precision.
• Report Generation & MS Excel Skills:
• Utilize MS Excel to generate detailed reports for internal use and client needs.
• Analyze data and provide key insights as requested.
• Office Administration & Coordination:
• Oversee daily office administrative tasks, ensuring smooth operations.
• Coordinate and facilitate meetings, scheduling, and other duties to support the founder and team.
• Stress Management & Client Handling:
• Handle stressful situations and client requests with professionalism and calmness.
• Ensure tasks are completed within deadlines, even under pressure.
• General Office Tasks & Project Assistance:
• Support ongoing projects and ad-hoc tasks as required.
• Perform additional duties as assigned by management to meet business needs.

Qualifications & Skills:

• Education: Any Graduate (UG).
• Prior Experience: Previous experience in the medical field, specifically working with US clients, is highly preferred.
• Key Skills:
• Solid understanding of medical terminology.
• Excellent computer skills, particularly in MS Excel.
• Strong organizational skills and ability to manage multiple tasks simultaneously.
• Exceptional communication skills, both written and verbal, with the ability to liaise effectively with US clients and healthcare personnel.
• Prior experience working with US clients is essential.
• Other Skills:
• Ability to handle stressful situations and demanding clients in a professional manner.
• Excellent multi-tasking abilities and eagerness to learn and stay on top of tasks.