Personal Assistant To Managing Director

Reports To: Managing Director

Job Summary

• The Personal Assistant (PA) to the Managing Director plays a crucial role in supporting the executive in daily operations and managing schedules. This position requires exceptional organizational skills, a high level of discretion, and the ability to work in a fast-paced environment. The PA will act as a gatekeeper and liaison between the Managing Director and various stakeholders.

Key Responsibilities

• Manage the Managing Directors calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize documents, reports, and presentations for meetings.
• Handle correspondence, including emails and phone calls, ensuring timely responses.
• Act as the primary point of contact for internal and external communications.
• Liaise with staff, clients, and other stakeholders on behalf of the Managing Director.
• Maintain confidentiality and professionalism in all communications.
• Assist in the coordination of special projects and initiatives as directed by the Managing Director.
• Track project deadlines and deliverables, ensuring timely completion.
• Prepare agendas and minutes for meetings, ensuring follow-up on action items.
• Organize logistics for meetings, including venue arrangements and catering.
• Conduct research and compile information relevant to the Managing Directors projects and priorities.
• Provide insights and recommendations based on findings.
• Oversee office supplies and equipment, ensuring everything is adequately stocked and functioning.
• Assist in creating a positive office environment.

Qualification

• Bachelors degree in Business Administration or a related field preferred.
• 8+ years of experience as a Personal Assistant preferably in a corporate environment.