Secretary cum Admin Executive(Immediate Joining)

Role & responsibilities

• Would be responsible to manage the MD's Office.
• Would be responsible for calendar management, requiring interaction with both internal and external customers and coordinate a variety of complex executive meetings
• Answer phones and direct and guide all incoming calls promptly and efficiently.
• Communicate and handle incoming and outgoing electronic communications on behalf of the MD
• Review and summarize miscellaneous reports and documents; prepare background documents and answer outgoing mail as necessary.
• Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
• Updating the Travel schedule and hotel reservations for MD & family as needed.
• Ensure that all confidential & sensitive information is securely handled, stored as appropriate & no such information is divulged or made accessible to unauthorized person.
• Coordinate various meetings from MD's office and look after day to day activities in MD's office.
• Follow up and co-ordination with various departments of HO and Tarapur plants for updates on the actions taken (Finance, yarn purchase & imports)
• Record Management
• Over and above the defined role, executing additional tasks which are assigned on day to day basis by the MD and his family.
• Online Purchase of the Items as and when required by the MD and his family
• Maintaining contact database of the MD
• Coordinate and follow-up on all tasks assigned by the top management within the allotted deadlines
• Schedule and coordinate meetings, conferences, conference calls, internal sessions, special events, etc.
• Manage correspondences and communication as per the instructions and maintaining confidentiality at all levels.
• Research work for a work area given by the MD
• Organizing & coordinating events & conferences.
• Organize and maintain the office filing system.
• Screen and pay the Invoices on time received for payment after the approval from the MD.

Preferred candidate profile

Perks and benefits