Bidding & Tendering Executive

Role & responsibilities

• Tender Preparation & Submission: preparation, review, and submission of government tenders and bids, ensuring adherence to all specifications, timelines, and regulatory requirements.
• Coordinate with various departments (technical, legal, finance, and operations) to gather necessary information and documentation for bid submissions.
• Ensure all tender documents, proposals, and presentations meet high standards of quality and compliance.
• Analyze tender documents, specifications, and requirements to provide technical and commercial solutions.
• Government Regulations & Compliance: Stay up-to-date with relevant government procurement policies, regulations, and frameworks, ensuring all tender processes align with current legal requirements.
• Conduct risk assessments and ensure that all submitted proposals comply with government procurement laws and ethical standards.
• Liaise with government authorities and agencies, maintaining strong relationships to ensure seamless interaction throughout the tender process.
• Bid Strategy Development: Develop and implement bid strategies for government contracts, with an understanding of pricing models, evaluation criteria, and risk management.
• Prepare bid submission documents, including cost estimates, risk assessments, and resource planning, while ensuring competitiveness and profitability.
• Team Leadership & Coordination:
• Supervise and mentor junior staff within the bidding team, ensuring smooth coordination and collaboration across all functional areas.
• Provide training and guidance on bidding best practices, document management, and regulatory compliance to internal teams.
• Post-Tender Management:
• Follow up with relevant government departments and stakeholders regarding the status of tenders and contracts.
• Manage any queries or clarifications related to the tender submissions.
• Support contract negotiation and award processes once the tender is successful.
• Reporting & Documentation:
• Maintain an organized database of all tender submissions, bid documents, and communications with government agencies.
• Prepare regular reports on bidding activity, including success rates, feedback, and areas for improvement.
• Ensure all tender records are archived in compliance with company and legal standards.

Preferred candidate profile

Experienced with 1+ years of working in Government Tenders.

Interested candidates can share their profiles to vidya.ls@pacedigitek.com