Coupa Administrator

The Opportunity

Nutanix is building a world class organization and is looking for a top notch Coupa administrator to add to the team. The position requires a highly dedicated individual who can deliver results in a high growth, ever-evolving environment. This person will be responsible for administration and continuous improvement of the Coupa- the spend management platform. This will be an excellent opportunity to join our SaaS Engineering team and support the finance/ procurement org at one of the fastest growing technology companies in the world.

About the Team

At Nutanix, you will be part of the SaaS Engineering/NetSuite delivery team, a cohesive group of six dedicated professionals consisting of five developers and one administrator. Our team thrives on open communication and fosters an environment where honest and transparent conversations are the norm. Each member is valued, heard, and respected, contributing to a strong sense of belonging. We share collective goals and align closely with our teams objectives and mission, embracing diverse perspectives that enrich our collaboration. Successes are celebrated together, and we tackle challenges as a united front. With a focus on outcomes, every team member operates with an ownership mindset, prioritizing both individual growth and the development of the team as a whole.

You will report to the Sr Manager of SaaS Engineering, who is committed to fostering a supportive environment that encourages innovation and continuous improvement. The work setup for this role is hybrid, requiring you to be in the office 2-3 days a week, which allows for flexibility while maintaining valuable in-person collaboration. There are no travel requirements for this position, enabling you to focus on your work and team contributions without the need for travel commitments.

Your Role

• Provide functional & technical administration for Coupa Procure to Pay solution
• Manage and maintain the Coupa platform, including user accounts, roles, and permissions.
• Configure workflows and business rules to automate procurement processes.
• Oversee all aspects of system configurations and customizations
• Ensure data integrity and accuracy within the Coupa system.
• Manage from start to finish the overall analysis, testing, and execution process testing for ongoing Coupa upgrades. Review major release notes for Coupa and provides delta assessment and impacts
• Provide ongoing support to internal users on Coupa functionality.
• Troubleshoot user concerns involving data, process, configuration, or integration related issues.
• Interface with internal Business Analysts to drive solutions in a timely manner
• Support SOX, ITGC, and change management frameworks to ensure control compliance
• Interact with and leverage insights from COUPA Community to create and maximize opportunities within the platform and implement new tool functionality
• Monitor efficiency metrics to ensure tool adoption and process efficiency
• Collaborate and: Interact regularly with leaders from across the enterprise and at all levels of management to troubleshoot issues, resolve roadblocks, drive continuous process improvement, and support strategic priorities
• Create, maintain, and deliver training materials to admins/ employees.

What You Will Bring

• Two (2+) years of hands-on experience as a Coupa Administrator (Required)
• Two (2+) years relevant experience in supporting purchasing, sourcing, accounts payable, accounting, or related systems
• Procurement Processes: In-depth understanding of procurement lifecycle, purchase order management, requisitioning, sourcing, and supplier management
• ability to learn or existing administrative experience in Netsuite/ Zuora
• Experience driving user acceptance testing, user adoption and user training
• Ability to work with cross-functional teams
• A professional who can work independently with minimal supervision and effectively manage their time to meet all deadlines
• Strong attention to detail, ability to multitask, and driven to learn and grow
• Record of strong advancement and achievement
• Creative problem solver who is able to think beyond the status quo and architect technical solutions to business problems
• Demonstrated goal setting and excellent execution skills in past roles
• Strong relationship building; excellent spoken & written communication skills
• Ability & desire to work in a fast placed and continually evolving environment

How we work

This role operates in a hybrid capacity, blending the benefits of remote work with the advantages of in-person collaboration. For most roles, that will mean coming into an office a minimum of 2 - 3 days per week, however certain roles and/or teams may require more frequent in-office presence. Additional team-specific guidance and norms will be provided by your manager.

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