Manager Proposal Budget and Contracts

The Proposal, Budget and Contracts Manager is responsible for the development and preparation of proposals, budgets and contracts for new business.

The PBC Manager will be accountable for generating high quality and timely proposals, budgets and contracts.

PBC Manager work closely with the Business Development team and Projects Managers to ensure high quality documents are delivered according to client expected timelines.

PBC Managers are expected to have an excellent understanding of the development of new opportunity documents.

PBC Managers are capable of document development for global program management, full-service, multi-CRO and more complex projects.

PBC Managers will be required to line manage junior staff and are responsible for the outputs of their assigned line report(s).

PBC Managers expected to contribute to departmental activities and process initiatives.

Minimum Qualifications & Experience:

Graduate in a clinical or life sciences related field.

Relevant experience/qualifications in allied professions may also be considered.

At least five years experience within the pharmaceutical industry as a PBC specialist or equivalent.

At least three years experience preparing budgets, contracts and proposals or demonstrated exceptional capabilities in proposal, contract, and budget development within Novotech.

Previous experience working directly with clients.

Must be able to communicate clearly, able to prioritise and meet deadlines.

Responsibilities:

Develop proposal:

Prepare high quality proposals and presentation materials.

Collate required content and finalize proposal (involves substantive editing & drafting to ensure readability, consistency in formatting to ensure that proposals accurately reflect customers requirements and is consistent with Novotech branding guidelines).

Ensure proposal templates remain relevant and compliant and of a high visual standard.

Research, compile and present statistics and company information.

Consult with internal team from other departments within Novotech to obtain information required to respond to RFP questions.

Develop budget:

Prepare budget for projects based on client information provided to schedule timeframe.

Prepare other budgets elements (client mapping etc) as required to timeframes.

Consult with vendors to obtain quotations.

Develop Contracts:

Prepare all new client contracts and execute in accordance with agreed timeframes and guidance.

Obtain appropriate format of Budget for inclusion in contracts.

Contracts executed in accordance with Novotech Contract Review SOP.

Follow Start Up Work Authorization process to activate project for handover to Operations team.

Contact vendors and obtain quotes.

Contact vendors for quotes based on protocol and vendor lists.

Engage Operation team as required for assistance.

Process Improvement:

Assist in the review and development of processes and documentation as required.

Developing Others:

Train and mentor PBC Associate and PBC Specialists in development of proposals, budgets, and contracts.

Provide a positive role model and provide feedback on progress in a constructive manner.

Be able to identify knowledge deficiencies in junior star and provide training or make recommendation for training.

Other:

Understand the responsibilities of Novotech as a service provider in the pharmaceutical industry and ensure all communication with external parties is presented in a positive and professional manner.

Attend calls with internal teams and clients in development of opportunity documents

Maintain and update opportunity status within Salesforce.

Maintain contracts records in Salesforce and SharePoint