Manager Proposal Budget and Contracts

The Proposal, Budget and Contracts Manager is responsible for the development and preparation of proposals, budgets and contracts for new business

The PBC Manager will be accountable for generating high quality and timely proposals, budgets and contracts

PBC Manager work closely with the Business Development team and Projects Managers to ensure high quality documents are delivered according to client expected timelines

PBC Managers are expected to have an excellent understanding of the development of new opportunity documents

PBC Managers are capable of document development for global program management, full-service, multi-CRO and more complex projects

PBC Managers will be required to line manage junior staff and are responsible for the outputs of their assigned line report(s)

PBC Managers expected to contribute to departmental activities and process initiatives

Minimum Qualifications & Experience:

Graduate in a clinical or life sciences related field

Relevant experience/qualifications in allied professions may also be considered

At least five years experience within the pharmaceutical industry as a PBC specialist or equivalent

At least three years experience preparing budgets, contracts and proposals or demonstrated exceptional capabilities in proposal, contract, and budget development within Novotech

Previous experience working directly with clients

Must be able to communicate clearly, able to prioritise and meet deadlines

Responsibilities:

Develop proposal:

Prepare high quality proposals and presentation materials

Collate required content and finalize proposal (involves substantive editing & drafting to ensure readability, consistency in formatting to ensure that proposals accurately reflect customers requirements and is consistent with Novotech branding guidelines)

Ensure proposal templates remain relevant and compliant and of a high visual standard

Research, compile and present statistics and company information

Consult with internal team from other departments within Novotech to obtain information required to respond to RFP questions

Develop budget:

Prepare budget for projects based on client information provided to schedule timeframe

Prepare other budgets elements (client mapping etc

) as required to timeframes

Consult with vendors to obtain quotations

Develop Contracts:

Prepare all new client contracts and execute in accordance with agreed timeframes and guidance

Obtain appropriate format of Budget for inclusion in contracts

Contracts executed in accordance with Novotech Contract Review SOP

Follow Start Up Work Authorization process to activate project for handover to Operations team

Contact vendors and obtain quotes

Contact vendors for quotes based on protocol and vendor lists

Engage Operation team as required for assistance

Process Improvement:

Assist in the review and development of processes and documentation as required

Developing Others:

Train and mentor PBC Associate and PBC Specialists in development of proposals, budgets, and contracts

Provide a positive role model and provide feedback on progress in a constructive manner

Be able to identify knowledge deficiencies in junior star and provide training