Administration Manager

Reporting:

The Administration Manager reports to the Principal/Director of the School.

Role:

Responsible for overall administration, IT infrastructure, budgeting, procurement, and facilities management under the direction of the Principal/Director.

Key Competencies:

Leadership & delegation

Project management

Organizational & time management skills

Strong planning & foresight

Knowledge of administrative issues

Vendor & agency networking

Creative thinking & problem-solving

Teamwork & interpersonal communication

High energy, initiative, and drive

Responsibilities:

General Administration:

Oversee daily school operations, systems, and procedures.

Manage public relations, including liaising with the press and the community.

Ensure security, maintenance, and infrastructure management (e.g., sanitation, utilities).

Organize transport, travel, and excursions for staff and students.

Coordinate outsourced services (e.g., catering, housekeeping, health & hygiene).

Handle communication with parents via emails on key issues.

Finance & Legal:

Assist Principal with annual budget preparation and monitoring.

Manage accounts, fee collection, and salary disbursement.

Ensure timely audit and liaise with auditors and banks.

Oversee legal, taxation, insurance, and statutory matters.

Estate & Safety:

Maintain campus security and manage family accommodations (for boarding schools).

Ensure safety, loss prevention, and upkeep of school premises.

Human Resources:

Oversee HR tasks, including staff leave, welfare, and discipline.

Manage personnel files, salary grades, and negotiations with staff.

Maintain discipline and manage attendance.

Purchasing & Inventory:

Oversee procurement and inventory management.

Organize transparent purchasing procedures and manage stock levels.

Conduct annual stock audits and surprise checks.

Medical:

Supervise medical care for students and staff, ensure proper record-keeping of medicines.

Maintain cleanliness and hygiene in the infirmary.

Support & Maintenance:

Organize functions and events, including logistics and staff support.

Oversee maintenance of school infrastructure within budget.

Ensure safety, hygiene, and fire safety protocols are followed.

Monitor cafeteria cleanliness, food quality, and ensure proper portion control.

Other Duties:

Handle transport, printing, stationery, and subscriptions.

Perform additional duties as assigned by the Principal/Director.