Billing Specialist

Greetings from NAVSAN!

JOB DESCRIPTION

Job Context: Navsan is a global consulting firm that provides the expertise and tools you need to accelerate your progress and transform your business.

Job Title: Billings Assistant

Department: Finance

Reporting to: Aviation Global Billing Manager

Principal Contacts: Finance, external and internal customers

Overall Responsibility: To raise sales invoices accurately and on a timely basis, and to liaise with surveyors, credit control, brokers, underwriters and technical staff regarding Billing and Work In Progress (WIP) Balances.

Specific Duties & Responsibilities:

• Raise complex sales invoices accurately and on a timely basis for Claims, Legal, Liability, Risk and Asset Management, South Africa and Middle East in accordance with Aviation Policy
• Ability to work with various departments, managers, admin support team and co-ordinate and manage the billing process
• Able to understand and work on different rate tables
• Ability to work on multiple systems to complete any Invoicing
• Ensure all file related expenses and contractor invoices are recorded accurately
• Ensure WIP kept to, or below, budgeted levels and prepare WIP balance reports by surveyor and arranging follow up meeting if required to ensure reports have been reviewed
• Provide monthly Working Capital report for Claims, Legal, Liability, Risk and Asset Management, South Africa, and Middle East
• Review and monitor Global Aviation WIP and provide summary reports on a monthly basis
• Any other WIP or Billing projects for McLarens Global business
• Liaise with Finance and support personnel regarding expenses input and recovery
• Preparation of weekly and monthly Management Information relating to new files opened and billable hours
• Ensure Vision & MC1 is being used effectively for Global Aviation invoicing and provide support as required
• Provide support for the Global Claims System
• Work closely with the Head of Billings and Collections and the Relationship Manager to ensure that targets are met monthly
• Work closely with Credit Control to ensure that all billing is correct and any queries are resolved timeously
• Review file set-up, ensuring billing terms are accurately reflected
• Requesting market data from brokers and admin support and ensuring that vision and MC1 are updated accordingly
• Attend meetings with brokers, clients and any internal meetings as requested to address any invoicing queries or changes
• Recommend any billing process improvements
• Other ad hoc tasks as required to assist in the smooth running of the department

Key Performance Indicators:

• Movement in WIP
• Movement in billable hours
• Number of invoices raised
• Updating correct Policy Information
• Accuracy of Billing

Qualifications, experience & type of individual required: Essential:
. Experience in a complex billing, preferably in the service industry

• IT literate with advanced Word and Excel skills, able to produce pivot tables
• Experience of raising billing issues with management and with various business areas
• Experience of organising work to ensure objectives are met
• Analytical with strong problem-solving skills
• Attention to detail
• Able to communicate in a clear, concise and structured manner
• Teamwork and ability to multi task
• Flexible in approach
• Senior Stakeholder Management
• Resilient, Tenacious and friendly with a positive attitude

Desirable:

• Insurance industry knowledge
• Ability to assist with other accounting tasks e.g. purchase ledger
• Knowledge of Vision, SAP & other ERP systems is desirable