License & Permit Specialist

Job brief:

• Report to Supervisor who hold overall responsibility for the procurement process from the initial requisition, to selecting vendors, to negotiations, to make invoice payment
• Developing and sustaining long-standing relationships with company-approved vendors.
• Conducting research on vendors to determine which vendors offer the best price and services.
• Coordinate with Vendor about services with operational needs and regularly be in contact with Vendor Manager.
• Reporting the Property Licences & Permit status, to supervisor before the Expiration as per the policy given by our organization
• Perform all other duties as requested from your supervisor.

Responsibilities

• Communicate with suitable vendors to assess their services, inquire about their services, negotiate pricing, and communicate any service-related concerns.
• Conducting research on available vendors to determine which vendors offer the best price and product service.
• Continuously monitoring Deadlines/Expiration of Licencing & Permit Renewal Date and start follow ups as per our policy.
• Track the process of annual objectives & start processing before the Expiration.
• Co-Ordinate with Property Manager with standard process and improvements to assure that properties are always ready for any upcoming inspection.

Requirements and skills

• Proven experience working with vendor management.
• Strong call handling skills and active listening
• Ability to multi-task, prioritize, and manage time effectively
• Self-motivated, ability to manage own time and prioritize workload effectively so that deadlines are met
• Strong negotiation, management, and decision-making skills.
• Excellent analytical, problem-solving, and organizational skills.
• Effective written and verbal communication skills.
• Prioritizing work and being punctual in responding to vendor queries and follow up.
• Follow pre-established guidelines and procedures.
• Exhibit Intermediate to Advanced Microsoft Excel skills
• Proficient in all Microsoft Office applications.
• Mechanical Background is preferred if applicable. Knowledge of Elevator, Backflow & Fire Safety Systems

Perks and Benefits

• CTC as per Company Standard
• Provident Fund
• Medical Insurance
• Yearly Bonus based on Performance
• Yearly appraisal
• Paid Vacation and Sick leaves
• Paid Holiday