Executive Assistant

Minimum - 1-2 years of exp as an EA will also do overall should be more than 3 years.

The job description of an Executive Assistant to the Managing Director (MD) typically involves a range of administrative, organizational, and support duties to ensure the smooth operation of the executive's office and to enhance the overall efficiency of the organization. Here's a general overview of the responsibilities:

Administrative Support:
Manage the MD's calendar, schedule appointments, and coordinate meetings.
Handle incoming calls, emails, and other communications on behalf of the MD.
Draft and prepare correspondence, reports, and presentations.

Calendar Management:
Coordinate and schedule meetings, conferences, and travel arrangements for the MD.
Ensure that the MD is well-prepared for meetings with necessary documents and information.

Communication Liaison:
Act as a liaison between the MD and other staff members, clients, and external stakeholders.
Prioritize and respond to emails, messages, and requests on behalf of the MD.

Information Management:
Organize and maintain files, records, and other confidential information.
Conduct research and compile data as needed.

Travel Arrangements:
Arrange domestic and international travel for the MD, including flights, accommodation, and transportation.

Event Coordination:
Assist in planning and coordinating events, conferences, and other special projects.

Financial Responsibilities:
Assist in managing budgets, expense reports, and financial records.
Handle billing, invoicing, and other financial transactions as required.

Problem Solving:
Address issues and concerns on behalf of the MD, making decisions when necessary.
Anticipate potential problems and take proactive measures to address them.

Confidentiality:
Maintain the confidentiality of sensitive information and documents.

Relationship Building:
Build and maintain positive relationships with internal and external stakeholders.
Represent the MD in a professional and courteous manner.

Task Delegation:
Handle delegated tasks efficiently, ensuring that they are completed in a timely manner.

Continuous Improvement:
Identify opportunities to improve administrative processes and implement solutions.