Office Associate

Role & responsibilities

• Ensure all facilities adhere to safety standards and cleanliness protocols.
• Supervise facilities staff, housekeeping teams, and external contractors to ensure smooth operations.
• Manage inventory levels of consumables and track procurement for uninterrupted services.
• Conduct vendor evaluations, organize monthly meetings with sub-contractors, and monitor their performance.
• Prepare and implement Planned Preventive Maintenance (PPM) schedules for all equipment.
• Coordinate scheduled maintenance and repairs with AMC vendors.
• Liaise with building management to ensure compliance with statutory requirements, including fire safety, lift certifications, and other obligations.
• Oversee security services, including gate pass management, register reviews, and overall access control.
• Track vendor bills, ensure timely payments, and manage statutory obligations (e.g., insurance, labor laws).
• Organize and support training programs, fire drills, and in-house events.
• Oversee MEP equipment and civil projects to ensure quality and timely execution.
• Monitor energy conservation initiatives and ensure excellence in preventive maintenance practices.
• Prepare and present facilities management reports accurately and on time.

Preferred candidate profiles

• 3 to 5 years of experience in facilities management or similar roles.
• Hands-on experience managing housekeeping, maintenance, and vendor operations.
• Strong understanding of statutory compliance, including PF, ESIC, and labor laws.
• Proficiency in PPM scheduling, MEP equipment management, and technical support.
• Excellent organizational and communication skills to liaise with internal and external stakeholders.
• Familiarity with safety regulations, event coordination, and energy conservation practices.
• Ability to handle multiple tasks, solve problems effectively, and maintain detailed documentation.

Perks and benefits

• Working for a happy company that promotes teamwork.
• Top management that cares about you
• Get international exposure by having the opportunity to access and experience different markets.
• Become part of an expert team with global reach and impact where you can make a difference.
• Work in a challenging and multi-cultural environment with the core values collaboration, thought leadership and entrepreneurship.
• Boost the development of your career in both functional and technical directions by comprehensive advanced education, deep product knowledge.
• Receive an attractive and competitive salary package and further employee benefits