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Mott MacDonald

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4.2

based on 608 Reviews

Video summary

157 Mott MacDonald Jobs

Project Coordinator

Mott MacDonald PVT LTD

4.2

based on 608 Reviews

2-4 years

Noida

1 vacancy

Project Coordinator

Mott MacDonald

posted 3mon ago

Job Role Insights

Flexible timing

Key skills for the job

Hospital Administration Clinical Data Management Office Administration MS Office Medical Insurance Administration Management

+ 4 more

Job Description

We are seeking an experienced and highly organized Project Coordinator to manage the administrative functions. The Project Coordinator will play a key role in supporting the smooth operation of the business by overseeing office administration, handling internal communication, supporting resourcing managers, managing the admin team and essential project tasks such as Document control, Timesheet management, and client interactions. This position requires excellent leadership, communication, Organizational skills and the ability to handle the dynamic work environment to ensure the efficient running of day-to-day activities in a fast-paced engineering environment.

Key Responsibilities:

Administrative Management: Supervise and coordinate office activities, ensuring smooth operations across departments. Oversee the management of office supplies, equipment, and other administrative needs. Ensure the timely and accurate preparation of reports, memos, and documentation. Coordinate meetings, including scheduling, preparing agendas, and taking minutes
Project Support: Assist the engineering teams with project scheduling, document control and timesheet management. Support the preparation and submission of client proposals, contracts, and reports. Ensure all documents are properly filed, accessible, and meet company standards.
Human Resources Support: Supporting the HR Admin tasks as requested which could be interviews coordination, Data management and representation, etc . Maintain employee records, track attendance.
Client and Vendor Relations: Serve as a point of contact for clients, vendors, and contractors regarding administrative matters. Assist with the preparation of client meetings, presentations, and communication. Manage relationships with key suppliers and vendors to ensure the company s needs are met.
Health and Safety Compliance: Ensure office compliance with safety regulations and company policies. Coordinate health and safety training and emergency preparedness.
Team Leadership: Lead and mentor administrative assistants and junior staff, providing guidance on tasks and workflows. Foster a collaborative and efficient work environment for the administrative team.

Candidate Specification:

Graduate in any discipline.
Experience using administrative systems, record management and general administrative concept and practices.
Good experience in advanced levels of MS Office, including Word, Excel, PowerPoint and Outlook (able to format reports and reorganize data using spreadsheets).
Experience in document control activities such as maintain, record, store and update.
Extensive knowledge in timesheet management
Strong written, methodical, and problem-solving skills.
Track record of success in roles requiring multitasking.
Ability to work on ones own and as part of a team.
Exemplary written and verbal communication skills.
Understanding of business travel booking.
Immediate joiner or someone who wants to re-start their career.