Company Secretary

Job Description

Job Title: Company Secretary

Experience: 2-4 Years

Location: Ahmedabad

Position Overview:

We are seeking a highly skilled and detail-oriented Company Secretary with 2-4 years of experience to join our dynamic IT product-based company. The ideal candidate will play a key role in ensuring compliance with statutory and regulatory requirements, while also providing valuable corporate governance support. This is an exciting opportunity for a self-driven individual who is passionate about the legal and corporate governance aspects of a tech-driven environment.

Role & responsibilities:

The list of role and responsibilities of the Company Secretary are as follows (please note this is a general indication of expectations, and not an exhaustive list of duties):

• Ensure compliance with statutory and regulatory requirements, including filings with the Registrar of Companies (ROC) and other regulatory authorities.
• Maintain accurate and up-to-date records of company documents, including board resolutions, minutes of meetings, and other legal documentation.
• Act as the point of contact between the board of directors and external regulators or advisors.
• Organize and prepare agendas, notices, and minutes for board meetings, shareholder meetings, and other corporate governance activities.
• Advise the board of directors on corporate governance best practices and ensure compliance with applicable laws and regulations (Companies Act, SEBI regulations, etc.).
• Liaise with external stakeholders, such as legal counsel, auditors, and tax advisors, as required.
• Ensure timely completion and submission of regulatory filings, including annual returns and financial disclosures.
• Handle the management of secretarial records and company registers in a timely and efficient manner.
• Assist with the preparation and drafting of various legal documents, such as resolutions, agreements, and contracts.
• Support the finance team and other departments in ensuring seamless corporate governance and financial transparency.

Above is a summary of the expected role and responsibility and must not be considered as an exhaustive list of duties.

Skills and Qualifications:

• Qualified Company Secretary (CS) with 2-4 years of relevant work experience in a similar role.
• Prior experience in a technology-driven or IT product-based company is an added advantage.
• Strong understanding of corporate law, secretarial standards, and regulatory frameworks.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office Suite and other corporate governance software tools.
• Experience in ROC filings and compliance management.
• In-depth knowledge of corporate governance practices and secretarial standards.
• Excellent communication and interpersonal skills, with the ability to interact effectively with senior leadership & cross-functional teams.
• This role is based in Ahmedabad (Work from Office).