Company Secretary

The Qualified Company Secretary will oversee and manage all aspects of corporate governance, legal compliance, and secretarial responsibilities within the organization. The role will involve ensuring adherence to legal and regulatory requirements, assisting with corporate filings, preparing board meeting agendas, and maintaining statutory records. The ideal candidate will possess strong communication, organizational, and leadership skills to interact effectively with senior management and regulatory authorities.

 

Key Responsibilities:

 

Secretarial Responsibilities:

Ensure compliance with the provisions of the Companies Act, 2013, and other related corporate laws.

Draft, prepare, and review minutes for Board meetings, Shareholders meetings, and other company-related meetings.

Maintain statutory records, registers, and documents as per the legal requirements.

Ensure timely filing of returns with the Registrar of Companies (RoC) and other authorities.

Coordinate and assist in the preparation of documents related to the annual reports, corporate governance, and other key filings.

Liaise with regulatory authorities, external auditors, and other stakeholders.

Organize and attend AGMs, EGMs, and assist in the smooth execution of corporate actions (e.g., mergers, acquisitions, capital raising).

Legal Responsibilities:

Advise the management and Board on matters relating to corporate governance, legal compliance, and corporate laws.

Ensure that the company complies with SEBI, Stock Exchange regulations, and other legal frameworks in case of listed companies.

Assist in drafting and reviewing contracts, agreements, memorandums, and other legal documents.

Handle litigation-related matters, working with external counsel and ensuring the company s interests are safeguarded.

Maintain records of all legal agreements and key documents, ensuring proper storage and accessibility.

Compliance Responsibilities:

Ensure the company s operations comply with legal, regulatory, and statutory requirements, including tax laws, labour laws, and industry-specific regulations.

Monitor changes in laws and regulations to ensure the company s practices remain up-to-date.

Liaise with external legal advisors for legal audits and opinions.

Oversee compliance audits and provide solutions to mitigate non-compliance risks.

Coordinate with internal departments to ensure internal compliance systems are maintained and enhanced.

 

Requirement

o A qualified Company Secretary (CS) from the Institute of Company Secretaries of India (ICSI).

o Additional qualifications such as a Law Degree or MBA in Legal/Compliance (preferred).

Knowledge :

Strong knowledge of corporate laws, regulatory frameworks, and securities law (SEBI, Companies Act, 2013, etc.).

Sound understanding of corporate governance principles and risk management.

Familiarity with company secretarial software and document management systems.

 

Skills:

Excellent communication (verbal and written) and interpersonal skills.

Strong organizational skills with an ability to prioritize and manage multiple tasks effectively.

Ability to deal with complex issues and find practical solutions.

Proficiency in using MS Office Suite, and knowledge of legal research tools and compliance management software.

 

Personal Attributes:

Attention to Detail: Must be meticulous in managing legal and corporate documentation.

Integrity: Strong sense of confidentiality and integrity.

Proactive: Ability to anticipate challenges and take the initiative in solving problems.

Leadership: Ability to manage cross-functional teams and lead compliance initiatives.

Analytical Thinking: Ability to interpret laws and regulations effectively and translate them into actionable company practices.

Compensation:

Competitive salary commensurate with experience.

Additional benefits as per company policy