Front Office Executive / Reception.

We are looking for a highly organized and professional Receptionist to join our team in the pharmaceutical industry.

The ideal candidate will be the first point of contact for all visitors and will play a crucial role in creating a positive and welcoming environment. This role involves managing a wide range of administrative tasks, including greeting clients, answering phone calls, scheduling appointments, and providing support to various departments.

Experience: Min 1 Yrs of experience as Reception.

Location : Race Course Road, Bangalore.

Key Responsibilities:

• Reception and Greeting:
  
• Welcome visitors, clients, and employees in a courteous, professional, and timely manner.
• Direct visitors to the appropriate department or personnel.

• Phone Management:
  
• Answer and direct phone calls in a professional manner, taking messages as necessary.
• Screen calls and redirect inquiries to relevant departments (
• Maintain a neat and organized phone directory for internal staff.

• Scheduling and Appointments:
  
• Manage appointment scheduling for executives and staff, ensuring the efficient coordination of meetings and events.
• Maintain an up-to-date calendar and send reminders or confirmations as needed.

• Administrative Support:
  
• Assist with administrative tasks such as filing, faxing, scanning, and copying documents.
• Coordinate mail distribution (incoming and outgoing), including courier services.
• Maintain office supplies and notify management of stock shortages.

• Compliance and Confidentiality:
  
• Adhere to company policies regarding confidentiality, especially as related to sensitive pharmaceutical industry information.
• Follow all health and safety protocols within the office and ensure visitors are briefed on necessary procedures.

• Collaboration with Internal Teams:
  
• Liaise with various departments (e.g., Human Resources, Marketing, Regulatory Affairs) to support daily office operations.
• Assist with internal meetings and events, including logistics and coordination of refreshments and meeting materials.

• General Office Duties:
  
• Maintain cleanliness and organization of the reception area.
• Ensure office equipment, including fax machines and printers, are operational and coordinate repairs when necessary.

Qualifications:

• Education: Any Bachelor degree , Office Management, or a related field is a plus.