Executive Assistant To Director

MHKS Mohamed Ali Tyre Division is looking for Executive Assistant to Director to join our dynamic team and embark on a rewarding career journey

The Executive Assistant to Director provides high-level administrative support to the Director of the organization.

This role involves managing the Director's schedule, handling communication, coordinating meetings and events, and performing various administrative tasks to ensure the efficient operation of the office.

Key Responsibilities:Calendar Management:Schedule and coordinate appointments, meetings, and conferences for the Director.

Manage the Director's calendar, ensuring accuracy and efficiency.

Arrange travel itineraries and accommodations for business trips.

Communication:Screen and prioritize emails, phone calls, and other forms of communication for the Director.

Draft and prepare emails, letters, reports, and other documents on behalf of the Director.

Maintain effective communication channels between the Director and internal/external stakeholders.

Meeting Coordination:Organize and coordinate meetings, conferences, and special events.

Prepare agendas, take meeting minutes, and distribute relevant documents.

Follow up on action items and ensure deadlines are met.

Administrative Support:Handle administrative tasks such as filing, data entry, and document management.

Prepare and manage expense reports and budgets.

Conduct research and compile data to support the Director in decision-making.

Relationship Management:Build and maintain relationships with key stakeholders, both internal and external.

Serve as a liaison between the Director and other staff members.

Confidentiality:Maintain strict confidentiality and handle sensitive information with discretion.

Qualifications:Bachelors degree in Business Administration, Management, or related field preferred.

Proven experience as an executive assistant or in a similar administrative role.

Strong organizational and time-management skills.

Excellent verbal and written communication skills.

Proficient in Microsoft Office Suite and other office management software.

Ability to multitask and prioritize tasks effectively.

Attention to detail and high level of accuracy.

Professional demeanor and strong interpersonal skills.

Ability to work independently and collaboratively in a team environment.

Discretion and trustworthiness due to the sensitive nature of the role.