Facility and Admin Executive

The Facility & Admin Executive will be responsible for overseeing general administration, warehouse infrastructure, packaging, managing communication, and providing administrative support on a day-to-day basis.

Key Responsibilities:
Facilities Management:
Ensure the cleanliness, functionality, and safety of the office premises.
Coordinate with vendors and contractors for the maintenance and repair of equipment, HVAC, electrical systems, and office infrastructure.
Manage building security and safety measures, including access control, CCTV, and fire safety systems.
Monitor and manage office supplies inventory and place orders when necessary.
Oversee housekeeping services and ensure office spaces are well-maintained and organized.
Ensure compliance with safety regulations and workplace health and safety standards.
Coordinate with property management or building owners for leasing and other facilities-related issues.
Plan and manage office space allocation to ensure optimal utilization.
Administrative Support:
Provide administrative support to the office, including managing correspondence, answering phones, and handling general inquiries.
Assist in scheduling and organizing meetings, events, and conferences.
Manage travel arrangements for employees, including flights, accommodation, and transport.
Prepare reports and maintain records related to facilities and administrative functions.
Manage office procurement processes, including negotiating with suppliers and vendors to obtain the best terms.
Handle office-related documentation, such as contracts, invoices, and maintenance schedules.
Assist with onboarding new employees, ensuring that workstations are prepared and necessary supplies are available.
Maintain the overall aesthetics and functionality of common areas like the reception, break room, and conference rooms.
MS Excel, operations, freshproduce, fluent in English