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Executive - Facility & Admin
Halma
posted 2mon ago
Job Role Insights
Flexible timing
Key skills for the job
Job Description
Responsibilities:
- Ensure implementation of ISO certification systems.
- Ensure preparation, awareness, training, simulation around BCP and ERT implementation plans under the guidance of the H.O team in Bangalore. Report any safety related incidents.
- Lease: coordinate with owner of facility for lease, related payments and any other facility related matters.
- Coordinate with Bangalore office to ensure timely payment of local taxes.
- Compliance: Ensure adherence to any requirement of local licenses and interact with municipal and govt. authorities as required.
- Infrastructure Maintenance: Oversee office infrastructure issues, including A/C service, electrical repairs, and plumbing issues. This person should also be able to contact the ISP provider in case of an internet outage and update the team accordingly. Coordinate with Halma IT team wherever necessary.
- Serve as the liaison between the Bangalore office and the Ahmedabad office for:
Facility Management
- Supervising housekeeping and security operations
- Ensuring employee safety and hygiene standard
- Plant maintenance inside the office
- Workspace management including cafeteria, vending m/c, etc.
- All repairs, refurbishments and maintenance activity should be able to manage as per the Requirement.
Vendor Management
- Evaluating vendors based on requirements
- Assisting with vendor onboarding
- Coordinating during project execution
Support in Courier Operations
- Arranging pickups for domestic and international shipments
- Document preparation and sharing tracking details with stakeholders
- Providing delivery updates
- Creating MIS reports for operating companies.
- Invoice Validation
Event Coordination
- Organizing office indoor events by coordinating with employees based on their availability.
- Arranging official outdoor events.
Support in Auditing
- Fixed Asset Auditing.
- Maintenance Auditing.
- Petty Cash auditing.
Administration Activities
- Hotel booking
- Taxi booking
- Employee relocation arrangements
- Supporting ID card and envelope orders along with creating related MIS reports.
- Handling clerical tasks and banking errands outside the office.
- Monthly procurement of stationery, housekeeping and pantry supplies for office.
- Admin and Facility Expenses tracking along with MIS Reporting.
- Procurement, Purchase Order Tracking & Workplace Utilization Reporting.
- Responsible for asset movement & storeroom management.
- Support in onboarding Employees.
- Collect reimbursement receipt of employees and send to Bangalore office.
Critical Success factors:
- Should have integrity with honest, open and transparent communication.
- Should have process orientation.
- Operate and prioritize independently.
- Addressing issues in an objective way.
Qualifications:
- B. Com or B.A.
- Or Graduation with specialization in Facility & Admin.
Experience:
- 3-6 years of experience in facility and admin.
- Experience in managing professional / multinational companies.
Employment Type: Full Time, Permanent
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based on 42 employees
Flexible timing
Monday to Friday
No travel
Day Shift
Halma Benefits
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