Office Admin Executive/ Executive Assistant

Key Responsibilities

1. Administrative Support
   
• Manage and maintain office supplies, equipment, and facilities.
• Handle incoming and outgoing correspondence, including email and phone calls.
• Maintain accurate records and filing systems for invoices, contracts, and other documents.
2. Project Coordination
   
• Assist the project team with scheduling meetings and preparing necessary documentation.
• Track project timelines, deliverables, and progress to ensure deadlines are met.
• Liaise with vendors, suppliers, and partners to ensure smooth project execution.
3. Client & Vendor Management
   
• Serve as a point of contact for clients and vendors regarding administrative inquiries.
• Support in preparing proposals, quotations, and invoices.
• Coordinate with internal teams to address client needs and expectations.
4. HR & Office Management
   
• Assist with onboarding new employees and maintaining personnel records.
• Coordinate travel arrangements, meetings, and events as required.
• Ensure compliance with company policies and procedures in day-to-day operations.
5. Support to Senior Management
   
• Provide administrative assistance to senior management, including scheduling, reporting, and presentation preparation.
• Take minutes during meetings and follow up on action items.

Required Skills & Qualifications

• Bachelors degree in Business Administration, Management, or a related field.
• Proven experience as an Admin Executive, Office Manager, or similar role (preferably in the technology or digital solutions industry).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic familiarity with project management tools.
• Excellent organizational and multitasking skills with attention to detail.
• Strong verbal and written communication skills.
• Ability to work independently and collaboratively in a dynamic team environment.