Procurement Manager

The Procurement Manager is primarily responsible for the commercial oversight on the operating relationship between MUFG and nominated vendors to ensure commitments are met within agreed time, scope and budget. Additionally, that evolving business needs are met via effective, low risk vendor arrangements. To help the Procurement team with the delivery of procurement service that supports MUFG s sustainable procurement strategy.

The role requires end to end Source to Contract and Supplier Relationship Management (SRM). This includes go to market tenders and sourcing, to vendor management and supplier relationships and governance.

Finally, this role requires the individual to support a global procurement function that requires responding to APAC time zones across Australia, New Zealand, Hong Kong and India.

Key Accountabilities and main responsibilities

Strategic Focus

• Proactively manage a portfolio of strategic third party vendors and plan ahead for contract renewal strategies to take cost out and add value.
• Work with IT stakeholders to align strategic IT roadmaps to third party IT supplier requirements across Software, Hardware and Professional Services.
• Providing Commercial oversight on the operating relationship between MUFG and nominated vendors to ensure commitments are meet within agreed time, scope and budget.
• Identify, communicate and influence the delivery of optimisation such as cost savings and service enhancement informed by your understanding of the vendor ecosphere relative to business problem statements, operating models and sourcing initiatives and running go to market tenders.
• Shadow the Senior Procurement Managers, Team Leads and Managers to learn, develop and grow skills and capabilities.

Operational Management

• Vendor Management Act as the Primary contact for contract issues in the relationship between the external service providers and MUFG. Oversee the update the terms and conditions for the contracts.
• Timely proactive contract hygiene including contract renewals and variations.
• Work with Legal teams and understand short and long form agreements and templates.
• Ensure appropriate nominated vendor management and measurement information is recorded and reported as required.
• Periodically review current key contracts and supplier relationships.
• Research and Build relations with the new vendors upon a though verification.
• Strategic Sourcing RFx Build a strong sourcing strategy and run go to market tenders as and when required with end to end Source to Contract. (Technical and Commercial requirements, vendor evaluation and selection, benchmarking, shortlisting and contracts)

Governance & Risk

• Supplier Relationship Management (SRM) Conduct regular reviews of contracted suppliers judging performance to predetermined standards.
• Analyse the delivery of contract outcome against agreed SLA s and other performance criteria.
• Ensure MUFG develops strong relationships with external providers to maintain effective service delivery and a seamless service for our clients.
• Collate reports from nominated vendors, to report on their progress to MUFG.
• Develop and maintain relationships between BU stakeholders to gain an understanding of where improvement can be made with existing contracts.
• Coach/mentor business unit contract holders in the event of new procurement, or an existing relationship experiencing problems.
• Implement and maintain a software license governance.

The above list of key accountabilities is not an exhaustive list and may change from time-to-time based on business needs.

Experience & Personal Attributes

Experience

• Tertiary qualification in a related field accounting, engineer, business or finance.
• 3 to 5 years + experience in IT Procurement Sourcing Tenders, Vendor Management and Supplier Relationship Management SRM) (preferably)
• CIPS certificate is desirable, but not essential.
• Benchmarking and research commercial data and pricing experience.
• Sound understanding of ERP systems e.g. Ariba, SAP or similar systems.
• Excel (Macros and Adv. Level Experience). Advanced formulas, dashboard presentations etc.
• Mid level in managing IT financial budgets e.g. Opex and Capex.
• An understanding of the vast differences in vendor type and the specific details around software, hardware, platform and usage needs.

Personal Attributes

• Advance negotiation, oral and written communication and influencing skills to facilitate and achieve favourable outcomes from competing stakeholders.
• Consultative style and approach.
• Understanding of benchmarking and improvement opportunities.
• Strategic thinker.
• Financial acumen
• IT go to market Sourcing tender experience
• Extensive understanding of procurement practices, vendor management and supplier relationship management and governance
• Demonstrated understanding of the implications of different procurement choices.
• Excellent commercial acumen.
• Attention to detail and ability to cleanse and seek insights from data sources.
• Able to work autonomously given overall structure and broad tasks to achieve.
• Able to work on several activities with competing priorities.
• Willing to work on a breadth of procurement related activities.
• Excellent interpersonal skills and able to work with stakeholders at all levels.
• Ability to use organisational skills to streamline processes and organise and interpret large amounts of data.
• Strong quantitative, analytical and problem-solving skills.
• Ability to take initiative and be self-motivated.