Procurement Analyst

The Procurement Analyst role plays an important part in creating value for MUFG by supporting the Sourcing/Procurement Managers in conducting purchasing activities spanning the end to end Procure to Pay lifecycle. From creation of Purchase Orders to validation of goods receipting pre Invoice payments. The role will also assist the Procurement Managers with vendor management contract lifecycle activities and strategic sourcing and go to market tender activities.

To help the Procurement team with the delivery of a first class procurement service that supports MUFG s sustainable procurement strategy.

The role also requires to be the specialist in procurement systems/tools and processes to implement or improve MUFG s use of such systems and processes. Finally, this role requires the individual to support a global procurement function that requires responding to APAC time zones across Australia, New Zealand, Hong Kong and India.

Key Accountabilities and main responsibilities

Strategic Focus

• Ensure Procurement Procure to Pay end to end process is operational and supporting the Procurement and Finance teams.
• Contribute to the delivery of financial savings through cost saving, cost avoidance and cost prevention to ensure that costs are kept to a minimum and that maximum value is obtained.
• Assist and support internal teams with accurate and timely information and data analysis.
• Work with cross-functional teams; and assisting in the ordering process of goods and services.

Operational Management

• Ensure the Purchase Orders are raised and Invoices are paid in a timely manner.
• Compile and report purchasing metrics (including key performance indicators) for the procurement team, Business Units and Finance community.
• Provide on-going statistical data on supplier expenditure across MUFG by Business Units, Functions and Category spend.
• Continue to enhance and rationalise the supplier database.
• Identify, develop and implement improvements to the supplier on-boarding process, which include Supplier Management Form, the JIRA workflows and data mapping for vendor maintenance in Info LN.
• Run a Credit Safe report and ensure due diligence are performed on suppliers, with an audit trail available as appropriate.
• Be the gatekeeper to the supplier database and engage with the Info LN team to make updates as required.

Governance & Risk

• Provide procurement governance and guidance to internal and external stakeholders relating to the MUFG procurement policy and process.
• Resolve Supplier Issues & Enquiries.
• Liaise with customers/departments to establish their needs; obtain relevant feedback and identify any issues arising in respect of suppliers and their products/services, including service level and other sustainable procurement related matters.
• Assist as required in the development and implementation of new initiatives, systems and procedures including sustainable procurement matters.
• Ensure adherence to the supplier management process including Procurement and Vendor Risk Management policies

The above list of key accountabilities is not an exhaustive list and may change from time-to-time based on business needs.

Experience & Personal Attributes

Experience

• Tertiary qualification in a related field accounting, engineer, business or finance.
• 2 to 5 years experience in Analytics (preferably within IT Procurement/Purchasing).
• CIPS certificate is desirable, but not essential.
• Benchmarking and research commercial data and pricing experience.
• Sound understanding of ERP systems e.g. Ariba, SAP or similar systems.
• Excel (Macros and Adv. Level Experience). Advanced formulas, dashboard presentations etc.
• Mid level in managing IT financial budgets e.g. Opex and Capex.
• An understanding of the vast differences in vendor type and the specific details around software, hardware, platform and usage needs.

Personal Attributes

• Attention to detail and ability to cleanse and seek insights from data sources.
• Able to work autonomously given overall structure and broad tasks to achieve.
• Analytical, thorough and diligent approach.
• Able to work on several activities with competing priorities.
• Ability to analyse multiple data sources to inform best approach.
• Willing to work on a breadth of procurement related activities.
• Excellent interpersonal skills and able to work with stakeholders at all levels.
• Sound understanding of supply & demand, supply chain management telecommunication.
• Ability to use organisational skills to streamline processes and organise and interpret large amounts of data.
• Strong quantitative, analytical and problem-solving skills.
• Ability to take initiative and be self-motivated.