Executive Assistant

Reports To: Managing Director

Job Summary:

The Executive Assistant to the Managing Director in Real Estate plays a pivotal role in supporting high-level decision-making processes. This role requires a combination of strategic thinking, data analysis, and operational management to ensure the Managing Director's time is maximized, priorities are effectively addressed, and key business objectives are met.

The EA will analyze market trends, prepare detailed reports, and provide insights critical to the Managing Directors strategic initiatives, while also handling a range of administrative and project-related responsibilities.

Key Responsibilities:

Strategic and Analytical Support:

Conduct in-depth analysis of real estate market data, competitor performance, and business opportunities to assist the Managing Director in strategic planning.

Create detailed financial models, forecasts, and dashboards to monitor project performance and ROI.

Collaborate with the finance and operations teams to track budgets, analyze variances, and prepare performance reports.

Prepare presentations, business cases, and summaries for board meetings, investor updates, and strategic discussions.

Research and provide insights on emerging industry trends, regulations, and potential risks.

Project Coordination and Monitoring:

Manage the execution of strategic initiatives, ensuring project timelines, budgets, and deliverables are met.

Liaise with internal departments, external stakeholders, and partners to facilitate smooth communication and progress on projects.

Maintain project trackers and provide regular updates on progress to the Managing Director.

Operational and Administrative Tasks:

Manage the Managing Directors calendar, ensuring meetings align with strategic priorities.

Draft, edit, and proofread correspondence, reports, and agreements.

Oversee travel planning, expense reporting, and logistics for site visits, client meetings, and conferences.

Stakeholder Management:

Act as the Managing Director’s representative in meetings, ensuring accurate communication of directives and updates.

Build and maintain relationships with clients, investors, vendors, and other stakeholders.

Qualifications and Skills:

Education and Experience:

Bachelor’s or Master’s degree in Business Administration, Finance, Real Estate, or a related field.

5+ years of experience in an analytical, strategic, or high-level support role, preferably in real estate or a similar industry.

Analytical and Technical Skills:

Strong analytical and quantitative skills; proficiency in Excel (including advanced functions like pivot tables, macros, and financial modeling).

Familiarity with real estate software and tools (e.g., Argus, CoStar, REIS).

Ability to synthesize data and present actionable insights to support decision-making.

Soft Skills:

Exceptional organizational and time management skills.

Strong verbal and written communication, including the ability to prepare professional reports and presentations.

High degree of discretion, integrity, and professionalism in handling confidential information.

Proactive problem-solver with the ability to anticipate the Managing Director’s needs.

Preferred:

Experience working directly with C-suite executives.

Knowledge of local and global real estate markets and regulations.

Working Conditions:

Full-time role with potential for occasional extended hours based on project deadlines or urgent tasks.

Travel may be required for site visits, client meetings, or industry events.Role & responsibilities

Preferred candidate profile