KPMG India: Executive Assistant: Gurgaon

KPMG in India, a professional services firm, is the Indian member firm of KPMG International Cooperative (“KPMG International.”) was established in September 1993. As members of a cohesive business unit they respond to a client service environment by leveraging the resources of a global network of firms, providing detailed knowledge of local laws, regulations, markets and competition.

Job Title: Executive Assistant

Location: Mumbai, Gurgaon

Role & Responsibilities: 

Partner Support

• Calendar Management
• Travel Management:- Managing Partner Travel Domestic and International (bookings/ Travel Insurances/ Accommodations/ Forex/ Visa)
• Expense Management - Update Expenses  also adjusting the forex amount in Rekonnect
• Claims:- Update claims on All Sec
• Time Sheet Management:- Filling time sheet
• Approvals:- Exit approval/ SAN/ EAF /CAF approval as well expenses and project management approval in system
• Cab Bookings:- Local and Outstations/ Domestic as well as International
• Interview Coordination:- Aligning Interviews and coordinating with prospective candidates
• Billing and collection reminder mails to clients when required
• Coordination with Bank relation managers for Bank statements as well as finance professionals for statements for visa purpose
• Entry of all Client contacts in Partners Contact List

Project Management

• Service request in summit for project WIP, expenditures, project closures, project adjustments
• Creating Vendors and clients in system before project creation
• Generating Requisitions / PO for all Assessors of People & Change team for their retainer ship amount and OPEs (more than 20 in a month)
• Generating requisition/ PO for all Assessors for their International travels along with travel Insurances
• Generating Requisitions/ PO for the client /Vendors payments
• Generating EMDs requisitions and PO for Tenders
• Maintaining Files and documentation relevant to practice as instructed by Partner or Project Manager

Team Support

• Supporting BPS- Strategy Team/ Transport & Logistics Team in Mumbai in some of their and projects/ BPS- P&C Team in the following:-
• International traveling- airfares requisitions and PO
• Travel Insurance requisitions and PO
• Helping in visa process and creating requisitions and Pos
• Forex arrangement
• Coordination in Collection of cheques from clients and Documentation
• Help in Tender and Proposal submission through creating EMD and Power of Attorney sometime creating SAN
• Supporting team in creating projects and dumps as and when required 
• Supporting team in supplier and vendor creations
• Booking and coordination with Hotels Like Hyatt and Four Point for client presentations and team offsite
• Coordinating/booking Meeting rooms at short notice through our home page as & when required
• Coordination/ Laisioning with Finance / Rekonnect and Admin Team

“KPMG India has a policy of providing equal opportunity for all applicants and employees regardless of their color, caste, religion, age, sex/gender, national origin, citizenship, sexual orientation, gender identity or expression, disability or other legally protected status. As an equal opportunity employer, KPMG is committed to fostering a culture where everyone feels welcomed and is treated fairly. If you have any reasonable accessibility or accommodation requirement that will make you more comfortable during the assessment and recruitment process, please let us know and our Talent Acquisition colleague will connect with you.”