Accounts Payable Specialist

Purpose of role :

The Accounts Payable (AP) Specialist is responsible for ensuring the accurate and timely processing of vendor invoices and employee expense claims while maintaining compliance with company policies and financial controls. This role involves supporting payment processes, vendor account reconciliations, and contributing to process improvement initiatives within the AP function.

Key Duties & Responsibilities :

Invoice & Expense Processing:

• Accurately process vendor invoices and employee T&E claims following to company policies and in a timely manner.
• Ensure all invoices are matched to purchase orders and approved per company policy.
• Assist in reconciling invoices between Concur, Navision/NetSuite and Airplus statements.
• Support the bi-weekly payment proposal process to ensure vendors are paid on time.
• Assist in vendor account and master data maintenance, ensuring accurate records.
• Handle and resolve vendor queries related to payments and invoices.
• Assist in the corporate purchase card process by ensuring proper reconciliation and compliance.

• Reconciliation & Reporting:

• Assist in monthly reconciliations of major vendor accounts, including corporate purchase card transactions.
• Support the preparation of accrual and prepayment schedules for Finance Business Partners.
• Collaborate with GL and Finance Business Partners at month-end to confirm purchase ledger balances.
• Contribute to month-end AP reporting and KPI tracking.

Process Improvement & Compliance:

• Ensure compliance with company policies and financial regulations.
• Support audit requests by providing necessary AP documentation.
• Actively participate in ongoing process improvement initiatives within the AP function.
• Provide support on ad hoc tasks and projects as assigned by management.

Qualifications & Skills:

• Experience in Accounts Payable or a similar finance role.
• Strong knowledge of invoice processing, payment cycles, and reconciliations.
• Proficiency in ERP systems (e.g., Navision) and expense management systems (e.g., Concur).
• High attention to detail and accuracy in data entry.
• Strong problem-solving skills and the ability to handle vendor inquiries professionally.
• Ability to work effectively in a team and meet deadlines.
• Proficiency in Microsoft Excel and other financial reporting tools.