Accounts Receivable Executive

Job Description

1. JOB DETAILS:

Position Title:

Senior Executive Accounts Receivable (Off Line)

Reports to:

Senior Manager – Finance & Accounts

Department:

Finance & Accounts

Division:

JFL-Corporate Office Noida

Job Code:

2. ABOUT JUBILANT FOODWORKS:

Jubilant FoodWorks Ltd. – India Leading food service Company is the master franchisee for Domino’s Pizza and Dunkin Donuts in South Asia – India, Sri Lanka, Bangladesh and Nepal. With Close to 2000 Restaurants, a proven model differentiated brand proposition. Domino’s Pizza is the leader in the food services category in India.

Jubilant also runs a successful franchise of Domino’s Pizza in Sri Lanka & Bangladesh through a fully owned subsidiary.

Jubilant FoodWorks Ltd. is the only QSR business with a fantastic performance history and with presence in more than 350 cities across India.

3. JOB CONTEXT AND KEY ACCOUNTABILITIES:

Jubilant FoodWorks is amidst transformation & expansion which will fuel the next level of growth and this creates both challenges and opportunities. While JFL is the largest QSR in the sub-continent, it is set to double in scale & size with a vision towards becoming a 3000+ Restaurant with Multi Business, Multi Product, Multi Country Operations.

The Assistant Manager is accountable for the ensuring financial controls of the company for Offline Ordering Platform and Other area of revenue related, to include the production of periodic financial reports, maintenance of an adequate system of accounting & controls, designed to mitigate risk, enhance the accuracy of the company's reported financial results.

Key Accountabilities:

• Aggregators related:

To ensure the controls in the stores w.r.t. Billings, Reconciliations, Cancellations, Discounts, Food cost etc.

• To track manual reconciliation of Aggregators of NBU and Dunkin restaurants
• To consolidate the invoices received from Aggregators and need to match with aggregators sales punched in restaurant with all breakups.
• To check and reconcile all transactions punched by restaurants in POS against Aggregators sale with MIS received from respective Aggregators on weekly basis
• To check and highlight any gaps / discrepancies in aggregator data with management.
• To reconcile Sale with Transaction report, Settlement report and highlight any gap / discrepancies.
• To ensure that payments are received as per agreed TAT form aggregators and to track and highlight any gap in Transaction MIS with collection received in bank.
• To track and highlight any gap / shortages at restaurants in the transaction report received from Aggregators with sale punched by restaurants in cashless.
• To meet Aggregators with Ops team on regular basis for better control and management.
• To track and post service charges in SAP as per agreements.
• Cashless Reconciliation, Controlling and Accounting
• Downloading Daily Cashless Status from SRS & share with Restaurant, ensure 100% Excellent Status, Resolve the related issues with restaurant, IT or any other stake holders
• Finalisation of Assigned Region Reconciliation file by knocking off & passing required Entries & matching with TB & sharing mail with Regions
• Uploading in SRS in online Module With In one Day of Recompilation sent to Regions
• Qualitative Reconciliation issues, resolution of any issue for which store is not responsible should be parked and resolved
• Escalate any issue which is pending and not knocked off in a month to respective GDM/DM/AM/CH/RM.
• Maintain the Process of Downloading / Compiling reports on daily, weekly, monthly basis and ensuring sharing the same with all stakeholders as per timeline
• Monitor Corporate Sale, control and accounting: Payment received confirmation to be given, Benefit to be given to the restaurants after receiving proper restaurant wise details from Corporate Sales Team.
• Banking Variance Analysis
• Tracking Daily Cash pick up status with bank statement, Web Portal and ensure 100% pick up
• Timely arrange and streamline the banking pick up and Resolve non-pick up related issues with Banks
• Tracking banking in hand status on daily basis through downloading from SRS and share with restaurant to clear the same, to ensure no banking in hand outstanding at stores.
• Prepare and circulate cash banking variance analysis of Region restaurants and share and follow up for any non-banking instances.
• Ageing SRS issues
• To generate the Ageing Report and share with restaurants on weekly basis
• Track and Resolve all Ageing gap, SRS issues at restaurants and do follow up for its timely closure.
• Follow up to get the IOU’s cleared within 2 days and ensure zero on Quarterly basis
• Monitor and get all Credit Sale, collected within 30 days and any amount pending to be cleared should be properly followed up with stores
• To review and enhance control mechanism in restaurants from time to time
• DM Checklist to be shared with Regions every week
• Chargeback and Email escalation
• Ensured timely reply of Escalations received From Stores, Guest Care team and Banks
• Helpdesk handling: Close all helpdesk query with solution related to respective region
• Sale Accounting
• Raising Sale invoice to various customer in SAP, Reconciliation and follow up for outstanding
• Looking after B2B Business and collection posting, Reconciliation and resolve any issue
• Raising DN/CN to customer through SAP and at E-invoice portal.
• Knocking off entries in SAP to clear ageing.
• Work in partnership with the Operations Team and POS team for offline reconciliation
• Work in partnership with the Operations Team and POS team for offline reconciliation and to support Business requirements.
• Visit Restaurants – To do better control, visit restaurants on quarterly basis and check all the records.
• Preparation of PO/PR for Offline Vendors and timely payments to vendor
• Audit & Others – Internal / Statutory Audit, MIS Schedules, Budget
• Audits & others – Internal/Statutory Audit & MIS schedules/budget
• Getting Smooth Audit Conducted by coordinating with Team & Auditors & getting required Reports prepared & Submitted Timely
• No queries to remain unanswered with Auditors within 1 Day of query asked
• To share feedback for Internal Audit Queries on Timely basis.
• Budget preparations for assigned Expenses pertains to Offline Ordering expense MDR/Schrage’s etc.
• Prepare presentations, reports and fulfil any other type of requirement from time to time for the management
• Various management reports to top level management for all ongoing activities in the team to track their performance.
• Collecting, analysing and managing quantitative data and creating meaningful reports to drive business improvement across regions

Team Size: NIL

Direct Team: As per the role

Indirect Team: As per the role

4. COMMUNICATIONS & WORKING RELATIONSHIPS:

Internal:

• Restaurants,
• Finance & Accounts Department.
• Operations, Corporate Sales Team.

External:

• Banks,
• Pick up Agency

5. QUALIFICATIONS, EXPERIENCE, & SKILLS:

• Qualification – 5-10 years’ experience, B Com., M Com, CA Intermediate, ICWA or MBA in Finance with experience in similar sized business (1800+ restaurants, with small but large number of transaction value). Should possess excellent interpersonal skills.
• Should preferably have exposure of working in SAP.
• Should preferably have exposure of working in Excel, Advance Excel, Power pivot etc.
• Should have the ability to interact with cross-functional teams towards common goals.
• Excellent communication & analytical skills.