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Assistant Manager Labour Compliance
JLL
posted 9d ago
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Flexible timing
Key skills for the job
Job Description
- Act as single point of contact in ensuring 100% compliance for JLL/ Sub vendors deployed at the campus.
- Act as single point of contact for building and statutory compliance management, coordination and tracking in coordination with site teams and manage escalation from Amazon compliance/ admin team .
- Must be able to coordinate and close any random/organized Labour/ PF/ESI/ Electrical / safety / CIEG audits by designated authorities of Govt of India across all HCL India locations in coordination with our consultants/ sub vendors/ JLL compliance head.
- Ensure that JLL/ Sub vendors have a valid License across all locations in India. Any License which is due for renewal must be proactively initiated/ followed up in coordination with Amazon. Compliance team/ UCS until l same gets renewed every year and copy is available with site FM.
- Must be able to manage & guide team of site compliance SPOCs which include monitoring, tracking, mentoring compliance regional SPOC s on various deliverables on day to day basis and ensure JLL/ Sub vendor compliance for their respective regions on monthly basis.
- Ensure that JLL/ vendors adhere to compliance process and timelines of documentation submission to Amazon Compliance team/UCS as per our agreement on monthly basis
- Coordinate with JLL HR in ensuring that JLL entity documentation is 100% compliant as per requirement. Also ensure that local Compliance SPOC receives monthly records from JLL HR team as per agreed timelines.
- Ensure monthly Internal Audits by UCS/ Simpliance happens at all sites and any new site should be included in schedule. Also,ensure that audit report is shared with all site FMs.
- Responsible for ensuring building statutory compliance on availability of all statutory obligations such as CEIG, Fire, Lift, Explosives and stability certificate
- Ensure that we are receipt of monthly status report from Amazon compliance team as per agreed timelines and circulate same to respective site compliance spocs, managers & account managers as soon as its received.
- Ensure that any non-compliances for previous months gets closed for JLL/ Sub Vendors by necessary guidance and support to compliance regional leads based on monthly status as received from Amazon and updated records to be submitted to Amazon Compliance Team/UCS ASAP.
- Discuss and follow-ups with regional compliance SPOCs/ City managers/ Vendors compliance teams/ JLL HR in case of any issues/ challenges with regards to gaps in JLL/ Sub Vendor Compliance documentation on monthly basis.
- Share Monthly Dashboard of Compliance Status for review with City Manager Account Director which should include - Monthly scores, high level issues & challenges, support required.
- Discussion with Amazon Compliance team on monthly basis to understand expectation and highlight any Issues/ Challenges where we need their Clarifications/Support. Document MOMs, share with management and track until closure
- Must be able to escalate/ raise any critical issues/ challenges for JLL/ Sub Vendors proactively and track unless same gets closed. MOMs of discussion with JLL HR and vendors must be shared with regional compliance leads,city managers, account managers and tracked closely until closure
- Organise Training sessions for Site FM s on regional basis to better their understanding on overall statutory compliance process and clarify any doubts.
- Must be able to propose any changes in process, structure, system as and when required in ensuring 100% compliance delivery in accordance with respective state acts. One process improvement per quarter with detailed business case quantifying results.
Employment Type: Full Time, Permanent
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Flexible timing
Monday to Saturday
No travel
Day Shift
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Facility Executive - Technical
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