Assistant Administrator

Position Summary:
We are looking for an organized, detail-oriented, and proactive Assistant Administrator to provide administrative support across various operational areas of our company. This role is essential to ensure smooth office operations, assist with administrative tasks, and support departments with day-to-day activities. The Assistant Administrator will work closely with senior staff to ensure efficient administrative practices and a well-organized work environment.

Key Responsibilities:
Assist with managing office operations, including scheduling meetings, preparing reports, and maintaining files.
Handle day-to-day office tasks, such as managing phone calls, emails, and correspondence.
Coordinate and support internal and external communication for smooth functioning.
Maintain office supplies inventory and order new items when necessary.
Assist in coordinating events, meetings, and travel arrangements for staff members.
Support the preparation of documents, presentations, and reports for meetings and projects.
Ensure proper filing and organization of office documents, both electronic and physical.
Help maintain the company s records, ensuring compliance with internal policies and regulations.
Assist with onboarding new employees, including preparing necessary documents and assisting with orientation.
Process expense reports, invoices, and assist in managing the office budget.
Maintain and update employee databases and records.
Provide general support to the administration and other departments as required.
Support the implementation and execution of office policies, procedures, and workflows.
Handle incoming inquiries and direct them to the appropriate departments or personnel.

Qualifications & Skills:
Education: High school diploma or equivalent; a degree in Business Administration or a related field is a plus.
Experience: Previous experience in administrative roles or office management (1-2 years preferred).
Skills:
o Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
o Strong organizational skills and attention to detail.
o Good communication skills, both written and verbal.
o Ability to multitask and prioritize tasks efficiently.
o Professional phone etiquette and customer service skills.
o Ability to maintain confidentiality and handle sensitive information.
o Basic problem-solving abilities.

Preferred Skills:
Knowledge of office management software (e.g., Google Workspace, Microsoft Office 365).
Experience in managing office supply inventory and vendor relationships.
Familiarity with project management tools and techniques (Trello, Asana, etc.).
A proactive and team-oriented attitude.

Additional Requirements:
Strong time management skills with the ability to manage multiple tasks simultaneously.
Flexibility and adaptability to meet the demands of a dynamic work environment.
A positive, can-do attitude and a strong work ethic.