Accounts Payable

Responsibilities:

Duties will include but are not restricted to:

• Registering supplier invoices in SAP system and managing employee expenses in Concur
• Investigating supplier invoice disputes daily
• Delivering the daily/weekly/monthly tasks of Accounts Payable
• Work in Esker AP System for invoice receipt, reading and subsequent approval and posting to SAP
• Dealing with queries and questions from invoice approvers
• Liaising with Purchasing Department for resolution of issues
• Reconciliation of vendor statements to SAP
• Maintenance of vendor (3rd Party & Employee) sensitive finance information
• Preparation of SAP Payment Proposals and upload to banking platform
• Clearance of AP related bank account reconciling items
• Monthly reconciliation of Intercompany Balances
• Monitoring of the Concur SAP Cockpit and resolution of issues
• Support testing of AP system changes as required
• Ensuring vendor invoices are processed and paid in accordance with the agreed terms or are escalated / reported where this is not possible
• Preparation of weekly cash payment forecast
• Preparation of Aged Accounts Payable/GRIR report and providing commentary with actions to Line Manager
• Perform Creditors revaluation monthly and subsequent reversal in next month
• Perform monthly bank reconciliation and matching the book balance to bank balance in SAP
• Maintaining the quality of service provided to internal customers
• Ensuring communications with Vendors, Purchasing Departments, approvers, and other internal stakeholders is responsive and timely
• Preparation of reports and information for the Accounts Payable Manager/Supervisor as required
• Supporting Internal and External Audits
• Act as a backup to other team member when needed
• Archiving and filing of documents in line with Country legislation
• Other AP activities as required

Technical Knowledge, Skills and Abilities:

• Should have working experience in Europe and Asia pacific region.
• Good working experience of SAP is a must
• Experience of working within a Shared Service Centre in preferred.
• Previous experience with MNC s across Asia Pacific and Middle East countries an advantage
• Sound knowledge of GST/VAT, WHT and India foreign current payments process.
• Fast learner with the ability to pick up new systems and processes
• Great attention to detail
• Good communicator with fluency in business English (written and spoken)
• Knowledge of another foreign language is an advantage (Arabic, Hindi, ME & APAC languages)
• Excellent MS Office skills, particularly Excel (v-lookup, pivot tables) for data analysis
• Numerate with accounting knowledge
• Well organized with strong task management skills

Planning and Decision Making:

• The ability to work to deadlines and on different shifts, as applicable
• A flexible approach and the ability to work on own initiative is essential.
• A good team player

Impact and Scope:

• Ability to work in a Shared Service Centre environment for multiple companies from various countries
• Ability to cope with month end reporting, tight deadlines
• Ability to create and maintain a good working environment within the finance team, independently manage actions and to resolve disputes

Key Internal and External Relationships:

• Reporting to the AP Supervisor and interacting with Head of Accounts Payable SSC, as needed
• Local Procurement teams for resolving blocked invoices
• Financial Controllers for the approval of payment proposals and bank payments
• Contact with vendors to resolve queries and validate changes to sensitive financial information